Executive Assistant & Office Coordinator — Front Desk & HR Support

Trident Transport, LLC; Chattanooga (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Trident Transport, LLC is seeking an organized Executive Assistant & Office Coordinator to support our executive team in Chattanooga. You will serve as the face of the local office, manage front desk operations, and assist with HR projects to help maintain a positive, well-run environment.

Responsibilities include greeting visitors, coordinating guest arrivals, overseeing mail and shipments, maintaining supplies, and supporting interview scheduling and onboarding processes.

Qualifications

• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.
• High level of professionalism and discretion.
• Ability to anticipate needs and stay one step ahead.
• Comfortable managing multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Greet and welcome visitors and staff, maintaining a professional front desk presence.
• Coordinate with visitors and notify appropriate employees of guest arrivals.
• Maintain the reception area and keep it organized and welcoming.
• Sort and distribute incoming mail, packages, and deliveries; coordinate outgoing mail as needed.
• Manage office supply inventory and reordering; assist with shared spaces.
• Provide administrative support to HR and leadership; assist with day-to-day HR activities.
• Coordinate new-hire onboarding and first-day readiness; assist with scheduling interviews.
• Answer and direct incoming calls and inquiries as needed.

Skills

Strong organizational skills

Excellent written and verbal沟通

Tools

Microsoft Office

Google Workspace

Job description

Trident Transport, LLC is seeking an organized Executive Assistant & Office Coordinator to support our executive team in Chattanooga. You will serve as the face of the local office, manage front desk operations, and assist with HR projects to help maintain a positive, well-run environment.

Responsibilities include greeting visitors, coordinating guest arrivals, overseeing mail and shipments, maintaining supplies, and supporting interview scheduling and onboarding processes.