Executive Assistant

Career Group Companies; Miami (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

Career Group Companies is seeking a polished in-office Executive Assistant to provide high-level administrative support to senior leaders in a financial services environment, including hedge funds, private equity, or venture capital. The role emphasizes discretion and proactive calendar and travel management.

The successful candidate will manage complex schedules, prepare presentations and reports, coordinate communications, handle confidential information, and anticipate executives' needs to

Qualifications

• Experience supporting senior executives in financial services.
• Excellent verbal and written communication skills.
• Proficient in Excel, Outlook, and PowerPoint.

Responsibilities

• Manage complex calendars, meetings, and travel.
• Coordinate communications with discretion.
• Prepare executive materials and presentations.
• Handle confidential information and day-to-day tasks.
• Anticipate executive needs and prioritize deadlines.

Skills

Executive support

Calendar management

Attention to detail

Discretion

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Our confidential client, a well-established firm within the financial services industry, is seeking a polished, highly organized, and proactive In Office Executive Assistant to provide high-level administrative support. The ideal candidate will have a strong background supporting senior executives within hedge funds, private equity, venture capital, or a similar financial services environment.

Responsibilities:

• Manage complex calendars, scheduling, meetings, and travel arrangements
• Coordinate internal and external communications, ensuring a high level of professionalism and discretion
• Prepare presentations, reports, correspondence, and other executive materials
• Handle confidential information and assist with day-to-day administrative needs
• Anticipate executive needs, prioritize competing deadlines, and ensure seamless daily operations

Qualifications:

• Proven Executive Assistant experience within financial services, preferably hedge funds, private equity, or venture capital
• Excellent verbal and written communication skills with a polished, professional demeanor
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, and PowerPoint
• Highly organized, detail-oriented, and able to thrive in a fast-paced environment
• Proactive, resourceful, and comfortable supporting senior-level executives