Executive Assistant & Office Manager to CEO

Downtown Boulder Partnership; El Segundo (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

eNNOVATION Brands in El Segundo, CA is seeking a highly organized Personal Assistant to the CEO. You will provide executive support by managing calendars, coordinating travel, and handling confidential communications in a fast-paced e‑commerce environment.

The ideal candidate has 3+ years of experience in similar roles, strong time management and communication skills, and proficiency with Microsoft Office and Google Workspace.

Qualifications

• Bachelor’s degree preferred.
• Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication skills.
• Proficiency in tools like Microsoft Office, Google Workspace, and project management tools.
• Ability to handle sensitive and confidential information with professionalism.
• Strong attention to detail and ability to multitask effectively.

Responsibilities

• Calendar Management: Organize and maintain the CEO’s schedule, including meetings, calls, travel plans, and events.
• Communication Management: Serve as the primary point of contact between the CEO and internal/external stakeholders. Draft, proofread, and manage emails, reports, and presentations.
• Office Management: Assure office is in good order and clean.
• Meeting Coordination: Schedule meetings, prepare agendas, take minutes, and follow up on action points to ensure timely execution.
• Travel Planning: Arrange domestic and international travel itineraries, including flights, accommodation, and logistics.
• Task Prioritization: Assist in prioritizing the CEO’s tasks and deadlines, ensuring focus on strategic business objectives.
• Information Management: Organize and manage confidential files, documents, and key information.
• Project Support: Collaborate with various departments to track and manage projects as directed by the CEO.
• Problem‑Solving: Address administrative issues proactively and provide solutions to enhance efficiency.
• Personal Support: Provide ad hoc personal support as needed, including managing personal appointments or errands.

Skills

Organizational skills

Time management

Communication

Attention to detail

Multitasking

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

eNNOVATION Brands in El Segundo, CA is seeking a highly organized Personal Assistant to the CEO. You will provide executive support by managing calendars, coordinating travel, and handling confidential communications in a fast-paced e‑commerce environment.

The ideal candidate has 3+ years of experience in similar roles, strong time management and communication skills, and proficiency with Microsoft Office and Google Workspace.