Executive Assistant & Office Manager - Private Equity Remote

Ardan Equity; West Palm Beach (FL); Hybrid; USD 85,000 - 120,000; Full time

Job summary

Ardan Equity in West Palm Beach seeks an Executive Assistant & Office Manager to support the two Managing Partners and run the WPB office. The role handles calendar management, travel logistics, expense administration and front-office operations in a fast-paced, deal-driven environment.

Ideal candidates bring 8–10 years of executive support, strong communication skills and experience with confidential information.

Qualifications

• 8–10 years of executive assistant or office management experience in professional services or transaction-oriented environments.
• Experience directly supporting senior executives, partners or principals.
• Excellent calendar management and multi-stakeholder coordination skills.
• Ability to adapt to rapidly changing priorities and high-volume workstreams.
• Strong travel planning and expense management capabilities.
• Proven discretion handling confidential information.

Responsibilities

• Own complex, high-volume calendar management for two Managing Partners across internal and external stakeholders.
• Coordinate domestic and international travel, including itineraries and changes.
• Prepare and submit expense reports; manage team-wide expense processes.
• Coordinate meetings, logistics, and conferencing needs from scheduling to completion.
• Manage day-to-day office operations for the West Palm Beach office and vendor relationships.
• Provide administrative support to investment team as needed during active transactions.

Skills

Calendar management

Travel coordination

Expense management

Office management

Executive support

Vendors management

Confidential information handling

Strong communication

Prioritization under pressure

Microsoft Outlook / Office

Tools

Microsoft Outlook

Microsoft Office

Video conferencing tools

Job description

Ardan Equity in West Palm Beach seeks an Executive Assistant & Office Manager to support the two Managing Partners and run the WPB office. The role handles calendar management, travel logistics, expense administration and front-office operations in a fast-paced, deal-driven environment.

Ideal candidates bring 8–10 years of executive support, strong communication skills and experience with confidential information.