Executive Assistant & Office Manager — Nonprofit Operations Hero

Bryn Mawr College; Bryn Mawr (PA); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Employee health benefits

Retirement benefits after one year

Job summary

A youth mentoring organization is seeking an Executive Assistant & Office Manager to support the Executive Director and manage key administrative duties. This role involves organizing schedules, managing financial details using QuickBooks, and assisting with HR related tasks. The ideal candidate should possess excellent communication and organizational skills, alongside proficiency in financial management. Prospective applicants are encouraged to have Spanish language skills. This position also offers employee health benefits and retirement benefits after one year.

Qualifications

• Extensive organizational, time-management, and communication skills.
• Comfort with financial management and reconciliation of records.
• Ability to articulate mission and policies effectively.

Responsibilities

• Review and maintain company records for compliance.
• Coordinate office services and manage relationships with vendors.
• Maintain Executive Director's calendar and assist with scheduling.
• Manage company financials and assist with audits.
• Support human resources and maintain employee records.
• Assist with special events and help foster organizational culture.

Skills

Organizational skills

Time-management

Communication skills

Financial management

Spanish proficiency

Tools

SalesForce CRM

QuickBooks

Microsoft Teams

PayChex

Job description

A youth mentoring organization is seeking an Executive Assistant & Office Manager to support the Executive Director and manage key administrative duties. This role involves organizing schedules, managing financial details using QuickBooks, and assisting with HR related tasks. The ideal candidate should possess excellent communication and organizational skills, alongside proficiency in financial management. Prospective applicants are encouraged to have Spanish language skills. This position also offers employee health benefits and retirement benefits after one year.