Executive Assistant / Office Manager

Arts Council of Indianapolis, Inc; Indianapolis (IN); Hybrid; USD 47,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Hybrid schedule

Job summary

The Indy Arts Council is seeking a full-time Executive Assistant / Office Manager to support the President/CEO and leadership team, with front desk duties at our Indianapolis office on a hybrid schedule.

Responsibilities include calendar management, board support, event coordination, and general administrative services; you will help plan meetings, coordinate facilities, and manage donor and database tasks. Ideal candidate has 4+ years of nonprofit experience in arts & culture.

Qualifications

• 4+ years of experience in an executive-level administrative support role.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with ability to manage multiple priorities.
• Experience with board support, event coordination, and database management.
• Experience in nonprofit, arts & culture, or mission-driven organization preferred.

Responsibilities

• Provide administrative support to the President/CEO and leadership with scheduling and communications.
• Manage the agency calendar across teams and partner venues.
• Staff the front desk and deliver excellent visitor and phone/email service.
• Support board activities: minutes, documents, meetings, and board communications.
• Assist with fundraising events, database tracking, and donor acknowledgments.

Skills

Executive support

Calendar management

Board liaison

Event coordination

Nonprofit experience

Job description

Executive Assistant / Office Manager | Full-time | Hybrid

Posted August 18, 2026

About Indy Arts Council

Indy Arts Council is central Indiana’s leading arts advocacy and services agency. Our mission is to champion arts and culture. Indy Arts Council believes every resident should experience arts and culture in a way that nourishes and inspires them. This vision of a creative life for all is central to the work we do to support artists, arts organizations, and the community.

Position Overview

The Arts Council is seeking a full-time Executive Assistant / Office Manager to join our team. This individual will support the board and staff leadership with administrative services and will report to the Vice President of Advancement. This role will also support basic office management responsibilities, including staffing the front desk at the Indy Arts Council office. The ideal candidate will be a proactive, creative team player with a demonstrated commitment to equity and inclusion, excellent attention to detail and communication, ability to foster meaningful relationships, and has an active interest in Indy’s arts & culture scene.

Key Areas of Responsibility

Administrative & Office Support - 33%

• Assists with bank deposits, payment requests, expense reporting, and general finance support
• Provides general administrative services and scheduling support to the President/CEO, Vice President of Programs, Vice President of Advancement, and leadership team
• Office Management
• Manages the agency calendar to ensure coordination across the team and with The Cabaret
• Covers the front desk by welcoming visitors and providing excellent customer service in person, over the phone, and via email
• Plans team meetings and celebrations
• Responsible for managing building access/security and parking, coordinating facility maintenance, and technology/equipment service
• Responsible for keeping all shared spaces tidy and usable, including the front desk & office supply area, kitchen/sink/dishwasher, conference rooms, etc.

Board & Executive Support - 33%

• Provides support services to the President and Vice Presidents, ensuring excellent communication and responsiveness
• Manages the calendar of the President and Vice Presidents by coordinating schedules, booking meeting spaces, managing technology set-up, and ordering meals as needed
• Acts as board liaison serving as main point of contact for board and advisory members, scheduling and planning meetings, taking meeting minutes, preparing documents, and managing correspondence

Fundraising & Event Support - 33%

• Coordinates and maintains databases
• Tracks and reports donations and issues acknowledgement letters
• Assists with planning, tracking, execution, and onsite activation of agency events including Start with Art, hosted meetings and events at the office, and others, as needed

Qualifications & Experience

• 4+ years of experience in an executive-level administrative support role
• Excellent written and verbal communication skills
• Exceptional organizational skills and attention to detail with the ability to manage multiple priorities, deadlines, and competing requests
• Demonstrated experience managing complex calendars, scheduling, and meeting logistics
• Comfortable working with and learning new technologies and systems
• Experience with board support, event coordination, and database management
• Experience working in a nonprofit, arts & culture, or mission-driven organization preferred

Personal Attributes

• Arts & culture advocate
• Proactive & resourceful, with strong follow-through
• Warm, professional, and service-oriented
• Exercises sound judgement and discretion

Compensation & Benefits

• Annual salary of $52,500, plus a comprehensive benefits package valued at over $15,000
• 100% employer-paid health insurance (medical, dental & vision) for employees
• 5% retirement fund contributions after 1 year of employment
• Generous paid time off and paid holiday schedule
• Other benefits include FSA/DCFSA options, access to employee assistance resources, and more
• Hybrid schedule: remote Mondays and Fridays; in-office Tuesday through Thursday at 924 N Pennsylvania St, Indianapolis, IN 46204. Occasional evening and weekend availability required.

The Indy Arts Council is an equal opportunity employer.