Executive Assistant & Office Manager - Hybrid HQ Support

FAT Brands Inc; Lexington (KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

FAT Brands Inc is seeking an exceptionally organized Executive Assistant & Office Manager to act as the operational right hand to the Chief of Staff. You will provide executive administrative support to leadership and keep the Lexington Support Office running smoothly in a hybrid environment.

In this hands-on role you may build leadership offsite agendas, rebook executive travel, close expense reports, and prep conference rooms for franchisee visits.

Qualifications

• 3+ years supporting senior executives as an executive assistant or a mix of executive support and office management.
• Experience managing complex executive calendars and booking business travel.
• Experience processing expense reports within travel and expense policy.
• Experience coordinating meetings and events, including vendor and catering logistics.
• Strong written and verbal communication with attention to detail.
• Proficient with Microsoft Office and Google Workspace; quick to learn new tools.

Responsibilities

• Own and manage complex, frequently changing calendars for designated executives across time zones.
• Coordinate leadership team meetings end to end: scheduling, agendas, materials, room and tech setup, note capture, and action-item follow-up.
• Support leadership meeting and franchisee meeting logistics including travel and on-site coordination.
• Prepare, format, and proofread presentations, memos, agendas, and correspondence.
• Track deadlines and commitments and follow up to keep work moving.

Skills

Calendar management

Travel booking

Meeting & event coordination

Vendor management

Discretion & confidentiality

Tools

Ramp

Concur

Expensify

Microsoft Office

Google Workspace

Job description

FAT Brands Inc is seeking an exceptionally organized Executive Assistant & Office Manager to act as the operational right hand to the Chief of Staff. You will provide executive administrative support to leadership and keep the Lexington Support Office running smoothly in a hybrid environment.

In this hands-on role you may build leadership offsite agendas, rebook executive travel, close expense reports, and prep conference rooms for franchisee visits.