Executive Assistant & Office Operations Lead

Fazoli's; Lexington (KY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Fazoli's in Lexington, KY, seeks an exceptionally organized Executive Assistant & Office Manager to be the operational right hand to our Chief of Staff and support leadership. You will manage calendars, arrange travel, prepare materials, and coordinate the Lexington HQ office and events.

This hands-on role covers executive support, travel, expense reporting, and People team logistics, with occasional after-hours events. You thrive when you anticipate needs and keep work flowing smoothly.

Qualifications

• 3+ years supporting senior executives or equivalent
• Experience managing complex executive calendars and booking business travel
• Experience processing expense reports and complying with travel policies
• Experience coordinating meetings and events, including vendor logistics
• Strong written and verbal communication skills with attention to detail
• Proficiency with Microsoft Office and Google Workspace; adaptable to new tools
• Proven judgment and discretion handling confidential information
• Ability to work onsite at the Lexington HQ on a consistent weekly schedule

Responsibilities

• Own and manage complex, frequently changing calendars for executives across time zones
• Coordinate leadership meetings end to end: scheduling, agendas, materials, room and tech setup, notes, follow-up
• Support leadership meeting logistics, including travel and on-site coordination
• Prepare, format, and proofread presentations, memos, agendas, and correspondence
• Track deadlines and commitments and follow up to keep work moving
• Office operations for Lexington HQ: greeting visitors, mail, supplies, and conference rooms
• Coordinate logistics for events, offsites, franchisee meetings and HQ functions
• Support People team logistics: candidate interviews, new hire onboarding, and HR-led events

Skills

Executive support

Calendar management

Expense reports

Meetings & events

Communication skills

Office software

Discretion & confidentiality

Onsite work

Tools

Ramp

Concur

Expensify

Job description

Fazoli's in Lexington, KY, seeks an exceptionally organized Executive Assistant & Office Manager to be the operational right hand to our Chief of Staff and support leadership. You will manage calendars, arrange travel, prepare materials, and coordinate the Lexington HQ office and events.

This hands-on role covers executive support, travel, expense reporting, and People team logistics, with occasional after-hours events. You thrive when you anticipate needs and keep work flowing smoothly.