Executive Assistant & Office Manager — Growth & Ops

Model Oncology; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Model Oncology in Nashville, TN is seeking an Office Manager / Executive Assistant to support daily operations at its Nashville headquarters and provide executive-level support to company leadership. Reporting to the Chief Marketing Officer, you will manage calendars, travel, meetings, and vendor relationships, ensuring smooth operations as the leadership team grows.

You will be the gatekeeper for executives, handle confidential information with discretion, and collaborate with Finance and

Qualifications

• 5–7 years of experience in office management or executive support.
• Experience supporting C-suite or senior executives.
• Ability to manage competing priorities with minimal oversight.
• Excellent written and verbal communication.
• Discretion with confidential information.
• Strong organizational skills and attention to detail.
• Experience in healthcare or professional services is a plus.
• Based in Nashville, TN or willing to relocate; on-site presence required.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements for executives.
• Own day-to-day office operations, vendor relationships, supplies, facilities coordination.
• Prepare and distribute materials for board and leadership meetings, including agendas/minutes.
• Coordinate internal/external meetings, offsites, and events end-to-end.
• Act as gatekeeper and contact for executives, prioritizing requests and handling sensitive information.
• Support expense reporting, invoice processing, and coordination with finance.
• Assist with onboarding logistics for new hires, workspace setup, and People coordination.
• Draft and proofread correspondence, presentations, and internal communications for leadership.
• Identify and implement operational improvements as the organization scales.

Skills

Calendar management

Executive support

Communication

Discretion

Organizational skills

Healthcare experience

Tools

Microsoft Office

Job description

Model Oncology in Nashville, TN is seeking an Office Manager / Executive Assistant to support daily operations at its Nashville headquarters and provide executive-level support to company leadership. Reporting to the Chief Marketing Officer, you will manage calendars, travel, meetings, and vendor relationships, ensuring smooth operations as the leadership team grows.

You will be the gatekeeper for executives, handle confidential information with discretion, and collaborate with Finance and