Office Manager & Executive Administrative Assistant

Model Oncology; Nashville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Model Oncology in Nashville, TN is seeking an Office Manager / Executive Assistant to support daily operations at its Nashville headquarters and provide executive-level support to company leadership. Reporting to the Chief Marketing Officer, you will manage calendars, travel, meetings, and vendor relationships, ensuring smooth operations as the leadership team grows.

You will be the gatekeeper for executives, handle confidential information with discretion, and collaborate with Finance and

Qualifications

• 5–7 years of experience in office management or executive support.
• Experience supporting C-suite or senior executives.
• Ability to manage competing priorities with minimal oversight.
• Excellent written and verbal communication.
• Discretion with confidential information.
• Strong organizational skills and attention to detail.
• Experience in healthcare or professional services is a plus.
• Based in Nashville, TN or willing to relocate; on-site presence required.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements for executives.
• Own day-to-day office operations, vendor relationships, supplies, facilities coordination.
• Prepare and distribute materials for board and leadership meetings, including agendas/minutes.
• Coordinate internal/external meetings, offsites, and events end-to-end.
• Act as gatekeeper and contact for executives, prioritizing requests and handling sensitive information.
• Support expense reporting, invoice processing, and coordination with finance.
• Assist with onboarding logistics for new hires, workspace setup, and People coordination.
• Draft and proofread correspondence, presentations, and internal communications for leadership.
• Identify and implement operational improvements as the organization scales.

Skills

Calendar management

Executive support

Communication

Discretion

Organizational skills

Healthcare experience

Tools

Microsoft Office

Job description

Office Manager & Executive Administrative Assistant

Model Oncology | Nashville, TN

About Model Oncology

Model Oncology partners with community health systems to build and operate sustainable oncology programs. The organization does not function as a conventional consultancy that delivers a strategy and exits, nor as a traditional management services organization administering back-office functions at a distance. Model Oncology embeds directly within each partner organization, operating alongside health system teams and assuming accountability for program outcomes over the long term.

Position Summary

Model Oncology is seeking an Office Manager / Executive Assistant to support daily operations of the Nashville headquarters and provide executive-level support to company leadership. Reporting to the Chief Marketing Officer, this individual will manage office operations, executive calendars, travel, and meeting logistics, and serve as a central point of coordination across a small, fast-moving leadership team. This role requires sound judgment, discretion, and the ability to anticipate needs in an environment where priorities shift quickly.

Responsibilities

• Manage complex calendars, scheduling, and travel arrangements for one or more senior executives
• Own day-to-day office operations, including vendor relationships, supplies, facilities coordination, and general office functionality
• Prepare, organize, and distribute materials for board meetings, leadership meetings, and external partner meetings, including agendas and minutes
• Coordinate internal and external meetings, offsites, and company events, managing logistics end to end
• Serve as a gatekeeper and point of contact for executives, exercising discretion in prioritizing requests and managing sensitive information
• Support expense reporting, invoice processing, and basic administrative coordination with finance
• Assist with onboarding logistics for new hires, including workspace setup and coordination with the People function
• Draft and proofread correspondence, presentations, and internal communications on behalf of leadership
• Identify and implement operational improvements as the organization scales

Qualifications

• 5-7 years of experience as an Office Manager, Executive Assistant, or in a comparable operations/administrative role, ideally supporting C-suite or senior executives
• Demonstrated ability to manage competing priorities and shifting deadlines with minimal oversight
• Excellent written and verbal communication skills
• High degree of discretion in handling confidential and sensitive information
• Strong organizational skills and close attention to detail
• Proficiency with standard office and productivity software (calendar management, presentation, and document tools)
• Comfort operating within an early-stage, fast-growing environment in which processes are still being established
• Experience in healthcare, professional services, or another fast-paced operating company preferred
• Based in or willing to relocate to Nashville, TN; on-site presence required

Why Model Oncology

Model Oncology is a fast-growing organization with highly experienced team members, engaged in work with significant real-world impact: expanding access to cancer care in the communities that need it most. This role offers direct visibility into how the company operates at the highest level and meaningful influence over how operations are built as the organization scales.