Executive Assistant / Office Manager for Family Foundation

Pocketbook Agency; Las Vegas (NV); On-site; USD 76,500 - 93,500; Full time

Benefits offered by this job

Full healthcare coverage

PTO

401K

Various fringe benefits

Job summary

A family foundation in Las Vegas is seeking a highly motivated Executive Assistant/Office Manager to support senior leadership. You will manage schedules and oversee daily operations, ensuring seamless efficiency in a fast-paced environment. The ideal candidate has prior experience in a similar role and is proficient with scheduling tools and communication. This position offers competitive pay up to $85K with full healthcare benefits, PTO, and a 401K plan.

Qualifications

• Prior experience as an Executive Assistant, Office Manager, or Administrative Coordinator preferred.
• A proactive, solutions-focused approach with strong problem-solving skills.
• Adaptable and resourceful, able to manage a variety of tasks with discretion.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for senior leadership.
• Oversee front desk and administrative functions, maintaining a professional office.
• Anticipate needs and streamline workflows for executives.

Skills

Proficient in scheduling tools

Microsoft Office

Google Workspace

Problem-solving

Professional communication

Job description

Executive Assistant / Office Manager for Family Foundation

We are seeking a highly motivated Executive Assistant / Office Manager to support senior leadership and oversee day‑to‑day office operations. This individual will serve as the right hand to our C‑suite executives and team members, ensuring smooth daily operations and providing critical administrative, organizational, and front‑office support.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for senior leadership
• Ensure executives are prepared with the necessary materials, information, and follow‑ups
• Oversee front desk and administrative functions, maintaining a professional and efficient office environment
• Manage supplies, vendors, and facilities needs
• Assist with tracking deadlines, applications, and reporting requirements
• Maintain organized records for multiple programs and initiatives
• Act as a central point of contact between internal staff, external partners, and stakeholders
• Draft, edit, and manage correspondence with professionalism and discretion
• Anticipate needs, streamline workflows, and ensure follow‑through on executive priorities
• Implement and improve systems to enhance overall efficiency

Requirements

• Prior experience as an Executive Assistant, Office Manager, or Administrative Coordinator preferred
• Proficiency with scheduling tools, Microsoft Office/Google Workspace, and basic administrative processes
• Based in Las Vegas, NV, with availability for in‑office work
• A proactive, solutions‑focused approach with strong problem‑solving skills
• Adaptable, resourceful, and able to manage a wide variety of tasks with discretion
• Professional communication style, capable of representing leadership both internally and externally
• Team‑oriented, thrives in a fast‑paced, mission‑driven environment

Compensation: Up to $85K BOE, full healthcare coverage, PTO, 401K, various fringe benefits

Location: In person in Las Vegas, NV 2226