Executive Assistant

Pacific Health Group; San Diego (CA); Hybrid; USD 76,500 - 80,500; Full time

Benefits offered by this job

160 Hours of Paid Time Off (PTO)

12 Paid Holidays per year

90% Employer-paid Employee-Only Medical Benefits

401(k) with Company Match

Employee Discounts

Job summary

A healthcare organization is seeking an Executive Assistant to support the President & CEO, ensuring seamless coordination of operations. The ideal candidate will manage complex schedules, handle correspondence, and handle event logistics. A Bachelor's degree and 3-5 years of relevant experience are required. The role offers a hybrid work model with opportunities to contribute to various projects and events, emphasizing teamwork and discretion within a dynamic environment.

Qualifications

• 3-5 years of experience as an Executive Assistant supporting senior or C-level leadership.
• Proven ability to manage complex schedules and maintain professionalism.
• Detail-oriented with the ability to thrive in a dynamic environment.

Responsibilities

• Manage complex executive calendars, coordinating across organizations.
• Draft and prepare correspondence, reports, and presentations.
• Plan and execute meetings and company events including logistics.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Research skills

Education

Bachelor's degree in Business Administration or related field

Tools

Google Workspace

Microsoft Office

Workable

Job description

Job Details

Location: Hybrid – Travel within San Diego as needed

Employment Type: Full-Time

Pay Range: $76,500 – $80,500 per year

Base Pay Range: $76,500.00/yr - $80,500.00/yr

About Pacific Health Group

At Pacific Health Group, we are at the forefront of revolutionizing healthcare. We are dedicated to improving health outcomes by addressing social determinants of health and coordinating comprehensive community-based services, particularly through our programs. If you are passionate about making a difference and have the skills to lead in this dynamic environment, we invite you to join our team.

Overview

The Executive Assistant will serve as a trusted partner to the President & CEO, ensuring seamless coordination of day-to-day operations. This position requires proven experience as an EA, with the ability to manage complex schedules, prioritize competing demands, and maintain the highest level of professionalism and discretion. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment. The candidate must be based in the San Diego area (Rancho Bernardo, Poway, Rancho Peñasquitos, or Scripps Ranch) to provide in-person support.

Responsibilities

Executive Support & Administration

• Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts
• Draft, proofread, and prepare correspondence, reports, and presentations
• Serve as the primary point of contact for the executive, screening calls, emails, and communications
• Handle confidential information with the highest level of discretion

Meeting & Event Coordination

• Plan, organize, and execute meetings, board sessions, and company events
• Prepare agendas, materials, and follow-up action items
• Document meeting minutes, track deliverables, and ensure accountability on next steps
• Support ad hoc projects and initiatives led by the Executive Team

Project & Office Management

• Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets
• Anticipate executive needs and proactively resolve potential issues
• Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows
• Maintain efficient office systems and oversee internal communications to ensure alignment across teams

Travel & External Engagement

• Provide in-person executive support across multiple locations, including Rancho Peñasquitos, Carlsbad, and El Cajon, as needed
• Arrange and coordinate business travel, accommodations, and itineraries
• Support the CEO in meetings, conferences, and networking events by managing logistics and materials
• Build and maintain relationships with stakeholders, vendors, and partners
• Prepare briefing documents, presentations, and communication materials tailored to external stakeholders

Requirements

Education & Experience

• Bachelor's degree in Business Administration or related field preferred
• 3-5 years of experience as an Executive Assistant supporting senior or C-level leadership

Knowledge & Skills

• Exceptional organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools
• Strong research and analytical skills
• High level of discretion and integrity in handling sensitive information

Other Requirements

• Reliable transportation and flexibility to work occasional evenings or weekends as needed

Benefits

Time Off & Leave

• 160 Hours of Paid Time Off (PTO)
• 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment
• 4 Paid Volunteer Hours per Month to support causes you care about
• Bereavement Leave, including Fur Baby Bereavement

Health & Wellness

• 90% Employer-paid Employee-Only Medical Benefits
• Flexible Spending Account (FSA)
• Short-Term & Long-Term Disability | AD&D
• Employee Assistance Program (EAP)

Financial & Professional

• 401(k) with Company Match
• Monthly Stipend
• Opportunities for professional development and internal growth

Culture & Perks

• Employee Discounts via Great Work Perks and Perks at Work
• Quarterly In-Person Events

Equal Opportunity Employer

Pacific Health Group is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity or gender expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, medical condition (including cancer and genetic characteristics), age (40 and over), marital status, military or veteran status, genetic information, or status as a victim of domestic violence, assault, or stalking. We value diversity in all forms and encourage individuals from historically underrepresented communities to apply.

Job Application & Offer Disclaimer

Pacific Health Group is committed to maintaining a transparent, lawful, and secure hiring process in compliance with California labor laws and employment standards. No candidate will be offered employment without meeting the required qualifications and skillset for the position and successfully completing all steps of our recruitment process, which include:

• Submission of a completed internal application via our HRIS system
• A formal pre-screen with our recruiting team
• Completion of a skills assessment (if applicable to the position)
• Participation in a final interview with hiring leadership
• Receipt of a formal verbal offer from our authorized hiring team

AI & Human Interaction (HI) in Recruitment

Pacific Health Group is committed to fairness, equity, and transparency in our hiring practices. We use AI (Artificial Intelligence) tools to help match candidate resumes against our job descriptions, focusing on qualifications, skillsets, and location. All resumes that meet these criteria are then reviewed by HI (Human Interaction) — our recruiting and HR team. Pacific Health Group remains true to our Equal Employment Opportunity (EEO) statement, ensuring that every candidate is given fair and consistent consideration.