Learn MoreExecutive Assistant/Office Manager

Auto Portability; Charlotte (NC); Hybrid; AUD 49,000 - 78,000; Full time

Benefits offered by this job

Hybrid work

Bonus potential

Paid time off

Sick days

Floating holidays

Paid holidays

Insurance benefits

401k with match

Career growth

Job summary

Retirement Clearinghouse is seeking an experienced Executive Assistant/Office Manager to support the CEO and executive team in a hybrid Charlotte, NC environment. The role includes complex calendar management, travel booking, expense reporting, and coordination of building maintenance services.

Strong confidentiality and polished communication are essential. Ideal candidates have 7+ years of EA experience, exceptional organization, and proficiency with Microsoft Office.

Qualifications

• 7+ years of executive assistant experience, including direct support of a CEO.
• Experience scheduling, calendar management, travel booking, and expense reporting.
• Experience handling confidential information with discretion.
• Excellent verbal and written communication.

Responsibilities

• Manage calendars and schedule meetings for the Executive Team.
• Book travel, manage expense reports, and coordinate logistics.
• Handle building maintenance requests and coordinate inspections (Fire/Sprinkler, HVAC, Pest Control).
• Answer the main phone and distribute calls to appropriate personnel.
• Manage the ordering and stocking of office and lunchroom supplies; coordinate office cleaning.

Skills

Executive support

Communication skills

Organizational skills

Time management

Discretion & confidentiality

Calm under pressure

MS Office proficiency

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Executive Assistant/Office Manager —Hybrid Work Opportunity

Company Intro

Retirement Clearinghouse was voted one of the top places to work by Charlotte Magazine in 2024, 2025 & 2026! When you join the team, you'll make a real difference and can learn, grow and make a positive impact every day. At Retirement Clearinghouse we are helping millions of Americans preserve their retirement savings. We use innovative technology and provide exceptional customer service to help participants make informed decisions about their retirement accounts without using high pressure sales pitches.

Job Position Description

We are looking for an experienced Executive Assistant/Office Manager.

• Work in the Charlotte, NC office a minimum of two days per week and as needed to handle building maintenance requests.
• Have a minimum of 7+ years of relevant executive assistant experience, including direct support of a CEO.
• Manage calendars, schedules meetings, prepare reports and presentations for the Executive Team.
• Book travel manages expense reports, and coordinates logistics for the Executive Team.
• Handle all building maintenance requests.
• Schedule required building inspections/services (Fire/Sprinkler, HVAC, Pest Control).
• Answer the main phone for RCH and distribute calls to appropriate personnel.
• Manage the ordering and stocking of office and lunchroom supplies.
• Coordinate office cleaning.
• Be able to handle confidential information with discretion, ensuring strict adherence to privacy policies.

The ideal candidate will have

• A High School diploma or equivalent.
• 7+ years of relevant executive assistant experience, including direct support of a CEO.
• Superior verbal and written communications skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and stressful environment.
• Proficient with Microsoft Office Suite or related software.

Top Benefits Or Perks

As a team member at Retirement Clearinghouse, you’ll enjoy:

• A culture that fosters a positive work life balance.
• Hybrid work opportunities.
• Competitive hourly rate with Bonus potential.
• 18 days of Paid Time Off per year, 5 sick days per year, 3 Floating Holidays per year (actual time off is prorated the first year and is based upon date of hire)
• Paid holidays
• Medical, dental, vision, short-term disability, long-term disability, life insurance benefits on day 1 of employment
• 401k eligibility and 100% vesting with employer matching on day 1 of employment.
• Professional Growth and Career Advancement Opportunities

Training is provided to all new hires to help you achieve your goals and ensure your success!

Location

Retirement Clearinghouse is in the Ayrsley area located in Charlotte, NC, the second largest banking center in the United States.

Retirement Clearinghouse is an EEO employer and participates in the E-Verify program. Pre-employment background checks will be performed upon offer of employment.