Executive Assistant/Office Manager

Retirement Clearinghouse, LLC.; Charlotte, Northern (NC, KY); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Hybrid work opportunities

Paid time off

401k eligibility

Medical, dental, vision

Job summary

Retirement Clearinghouse, LLC. is seeking an experienced Executive Assistant/Office Manager to support the CEO and leadership team in a hybrid Charlotte, NC environment.

The role involves calendar management, meeting scheduling, travel coordination, expense reporting, and office operations to ensure a smooth, well-organized office. The ideal candidate will have 7+ years of EA experience, excellent communication and organizational skills, and the ability to thrive in a fast-paced setting.

Qualifications

• 7+ years of executive assistant experience including direct support of a CEO.
• Superior verbal and written communications skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with ability to meet deadlines.
• Ability to function well in a high-paced and stressful environment.
• Proficiency with Microsoft Office Suite or related software.

Responsibilities

• Manage calendars, schedule meetings, prepare reports and presentations for the Executive Team.
• Book travel, manage expense reports, and coordinate logistics for the Executive Team.
• Handle all building maintenance requests and schedule required inspections/services.
• Answer the main phone for RCH and route calls to appropriate personnel.
• Order and stock office and lunchroom supplies; coordinate office cleaning.

Skills

Executive Assistant

Calendar management

Verbal & written communication

Organization

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Executive Assistant/Office Manager - Hybrid Work Opportunity

Company intro:

Retirement Clearinghouse was voted one of the top places to work by Charlotte Magazine in 2024, 2025 & 2026! When you join the team, you'll make a real difference and can learn, grow and make a positive impact every day. At Retirement Clearinghouse we are helping millions of Americans preserve their retirement savings. We use innovative technology and provide exceptional customer service to help participants make informed decisions about their retirement accounts without using high pressure sales pitches.

Job position description:

We are looking for an experienced Executive Assistant/Office Manager.

• Work in the Charlotte, NC office a minimum of two days per week and as needed to handle building maintenance requests.
• Have a minimum of 7+ years of relevant executive assistant experience, including direct support of a CEO.
• Manage calendars, schedules meetings, prepare reports and presentations for the Executive Team.
• Book travel manages expense reports, and coordinates logistics for the Executive Team.
• Handle all building maintenance requests.
• Schedule required building inspections/services (Fire/Sprinkler, HVAC, Pest Control).
• Answer the main phone for RCH and distribute calls to appropriate personnel.
• Manage the ordering and stocking of office and lunchroom supplies.
• Coordinate office cleaning.
• Be able to handle confidential information with discretion, ensuring strict adherence to privacy policies.

The ideal candidate will have

• A High School diploma or equivalent.
• 7+ years of relevant executive assistant experience, including direct support of a CEO.
• Superior verbal and written communications skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and stressful environment.
• Proficient with Microsoft Office Suite or related software.

Top benefits or perks:

As a team member at Retirement Clearinghouse, you’ll enjoy:

• A culture that fosters a positive work life balance.
• Hybrid work opportunities.
• Competitive hourly rate with Bonus potential.
• 18 days of Paid Time Off per year, 5 sick days per year, 3 Floating Holidays per year (actual time off is prorated the first year and is based upon date of hire)
• Paid holidays
• Medical, dental, vision, short-term disability, long-term disability, life insurance benefits on day 1 of employment
• 401k eligibility and 100% vesting with employer matching on day 1 of employment.
• Professional Growth and Career Advancement Opportunities

Training is provided to all new hires to help you achieve your goals and ensure your success!

Location:

Retirement Clearinghouse is in the Ayrsley area located in Charlotte, NC, the second largest banking center in the United States.

1916 Ayrsley Town Boulevard
Suite 200
Charlotte, NC 28273

Retirement Clearinghouse is an EEO employer and participates in the E-Verify program. Pre-employment background checks will be performed upon offer of employment.