Executive Assistant & Office Experience Leader

Commerce; Atlanta (GA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Commerce is seeking an Executive Assistant & Workplace Experience Coordinator for our Atlanta office. The role focuses on high‑level administrative support for Engineering and Product leaders and anchors day‑to‑day office operations.

You will manage executives' calendars, travel, expenses, and confidential communications while sustaining a welcoming, efficient workplace aligned with our VIBE & Workplace Experience teams.

Qualifications

• 3-5 years of experience supporting executives with calendaring, scheduling, and administrative support; experience in a technology company or supporting Engineering or Product leaders is strongly preferred.
• Demonstrated ability to handle confidential information with discretion and emotional maturity.
• Warm, professional communicator who builds relationships at all levels of an organization.

Responsibilities

• Manage complex, high-volume calendars for Engineering and Product leaders.
• Coordinate meeting logistics including room booking, agendas, and AV/IT needs.
• Arrange detailed domestic and international travel plans, itineraries, and agendas.
• Prepare and process expense reports and reconciliations in coordination with internal finance teams.
• Draft, prepare, and manage confidential correspondence and communications on behalf of executives.
• Support scheduling across global time zones and with the broader EA team.
• Assist with coordinating leadership team meetings, planning sessions, off-sites, and agendas.
• Organize senior team outings, social events, and executive-hosted gatherings.
• File, retrieve, and manage corporate documents, records, and reports.
• Maintain the Atlanta office operations, welcoming visitors and ensuring a professional atmosphere.

Skills

Calendaring

Executive support

Travel planning

Expense reports

Office operations

Vendor management

Communication

Confidentiality

Tools

Google Workspace

Microsoft Office

Navan

Slack

Jira

Confluence

Job description

Commerce is seeking an Executive Assistant & Workplace Experience Coordinator for our Atlanta office. The role focuses on high‑level administrative support for Engineering and Product leaders and anchors day‑to‑day office operations.

You will manage executives' calendars, travel, expenses, and confidential communications while sustaining a welcoming, efficient workplace aligned with our VIBE & Workplace Experience teams.