Executive Assistant & Workplace Experience Coordinator

Commerce; Atlanta (GA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Commerce is seeking an Executive Assistant & Workplace Experience Coordinator for our Atlanta office. The role focuses on high‑level administrative support for Engineering and Product leaders and anchors day‑to‑day office operations.

You will manage executives' calendars, travel, expenses, and confidential communications while sustaining a welcoming, efficient workplace aligned with our VIBE & Workplace Experience teams.

Qualifications

• 3-5 years of experience supporting executives with calendaring, scheduling, and administrative support; experience in a technology company or supporting Engineering or Product leaders is strongly preferred.
• Demonstrated ability to handle confidential information with discretion and emotional maturity.
• Warm, professional communicator who builds relationships at all levels of an organization.

Responsibilities

• Manage complex, high-volume calendars for Engineering and Product leaders.
• Coordinate meeting logistics including room booking, agendas, and AV/IT needs.
• Arrange detailed domestic and international travel plans, itineraries, and agendas.
• Prepare and process expense reports and reconciliations in coordination with internal finance teams.
• Draft, prepare, and manage confidential correspondence and communications on behalf of executives.
• Support scheduling across global time zones and with the broader EA team.
• Assist with coordinating leadership team meetings, planning sessions, off-sites, and agendas.
• Organize senior team outings, social events, and executive-hosted gatherings.
• File, retrieve, and manage corporate documents, records, and reports.
• Maintain the Atlanta office operations, welcoming visitors and ensuring a professional atmosphere.

Skills

Calendaring

Executive support

Travel planning

Expense reports

Office operations

Vendor management

Communication

Confidentiality

Tools

Google Workspace

Microsoft Office

Navan

Slack

Jira

Confluence

Job description

## Executive Assistant & Workplace Experience CoordinatorApplyremote type: On Sitelocations: Atlanta, GAtime type: Full timeposted on: Posted Yesterdayjob requisition id: JR102820# **Welcome to the Agentic Commerce Era**## At Commerce, our mission is to empower businesses to innovate, grow, and thrive with our open, AI-driven commerce ecosystem. As the parent company of BigCommerce, Feedonomics, and Makeswift, we connect the tools and systems that power growth, enabling businesses to unlock the full potential of their data, deliver seamless and personalized experiences across every channel, and adapt swiftly to an ever-changing market. We believe in harnessing AI responsibly to unlock new possibilities, and we’re looking for individuals who use it intentionally to solve problems, accelerate outcomes, and expand what’s possible in their role. Our purpose is to help businesses confidently solve complex commerce challenges so they can build smarter, adapt faster, and grow on their own terms. If you want to be part of a team of bold builders, sharp thinkers, and technical trailblazers who shape the future of commerce, this is the place for you.Commerce is looking for an **Executive Assistant & Workplace Experience Coordinator** to support our Atlanta office as we expand our Engineering and Product presence there. This role is primarily executive-facing - providing high-level administrative and calendar support to Engineering and Product leaders - while also anchoring the day-to-day office experience for our growing Atlanta team.You’ll be the operational backbone of this office: keeping things running smoothly, making people feel genuinely welcomed, and ensuring our leaders can stay focused on what they do best. This role reports to the Manager, Executive Assistants, and works in close coordination with the broader Workplace Experience and VIBE teams.*This position will be based onsite at our Atlanta office hybrid (3 days/week) to start and increase to 5 days in office once our new location is opened in Q1 of 2027.*## What You’ll Do:## Executive Support* Manage complex, high-volume calendars for Engineering and Product leaders, acting as a thoughtful gatekeeper and prioritizing access to their time* Communicates directly with employees and external stakeholders on matters related to the executives' work.* Coordinate meeting logistics including room booking, agendas, materials preparation, and AV or IT needs - including technical setup for demos, sprint reviews, and product sessions* Arrange detailed domestic and international travel plans, itineraries, and agendas* Prepare and process expense reports and reconciliations in coordination with internal finance teams* Draft, prepare, and manage confidential correspondence and communications on behalf of executives* Follow up on incoming issues and commitments addressed to executives, including those of a sensitive or confidential nature* Keep executives well-informed of upcoming responsibilities and deadlines, following up proactively* Support scheduling across global time zones in coordination with the broader EA team - Engineering and Product teams often span multiple regions* Assist with coordinating leadership team meetings, planning sessions, off-sites, and agendas* Organize senior team outings, social events, and executive-hosted gatherings* File, retrieve, and manage corporate documents, records, and reports## Workplace Experience & Office Operations* Manage the Atlanta office - opening on time, welcoming visitors, and maintaining a professional, people-first atmosphere throughout the day* Conduct regular walkthroughs to ensure the office is clean, safe, and well-maintained; escalate and track facilities issues for timely resolution* Oversee the lunch program, janitorial performance, and health and safety vendor relationships, including first aid supplies, employee certifications, and emergency preparedness* Maintain and order office supplies; manage vendor relationships and identify cost savings opportunities* Support onboarding preparation, new hire orientation tours, and company and team events (onsite and offsite)* Manage employee badge issuance and deactivation and maintain overall access control* Manage relationships with property management and oversee lease and facilities operations* Maintain the Workplace Experience inbox, route requests appropriately, and partner with cross-functional teams to ensure a seamless employee experience* Assist with special projects and additional duties as assigned to support the broader VIBE & Workplace Experience team## Who You Are:* 3- 5 years of experience supporting executives with calendaring, scheduling, and administrative support; experience in a technology company or supporting Engineering or Product leaders is strongly preferred* Comfortable operating in a fast-moving, technical environment* Experience in office coordination, facilities, or a combined workplace and administrative role is a plus* Highly organized with strong attention to detail and the ability to manage competing priorities without losing momentum* Warm, professional communicator who builds genuine relationships at all levels of an organization* Proactive and resourceful - you anticipate what’s coming, follow through consistently, and bring solutions-oriented energy to unexpected situations* Demonstrated ability to handle confidential information with discretion and emotional maturity* Calm and adaptable when things shift; you perform well under pressure and changing priorities* Genuinely passionate about creating a welcoming, inclusive workplace* Expert-level written and verbal communication skills* Proficient in Google Workspace and Microsoft Office; experience with Navan, Slack, Jira, or Confluence is a plus