Executive Assistant & Front Desk Coordinator

Cottingham & Butler; Dubuque (IA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Flex Spending or HSA

401(k) with company match

Profit-Sharing/ Defined Contribution (

PTO/ Paid Holidays

Company-paid ST and LT Disability

Maternity Leave/ Parental Leave

Job summary

Cottingham & Butler is seeking an Executive Assistant to support our leadership team and front desk operations. You will coordinate calendars, manage scheduling, and handle travel logistics while maintaining a welcoming office environment.

The role emphasizes clear communication, organization, and proactive service to both internal teams and external partners in a fast-paced setting.

Qualifications

• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Professional appearance and demeanor.
• 1-2 years office experience preferred but not required.

Responsibilities

• Greet visitors and manage front desk communications.
• Serve as professional point of contact for internal and external partners.
• Perform administrative tasks, including document preparation and correspondence.
• Assist executives in prioritizing daily responsibilities.

Skills

MS Office

Communication

Professional appearance

Job description

We are seeking a friendly and highly organized Executive Assistant to support our leadership team while also playing an active role in front desk operations. The ideal candidate thrives in team collaboration, communicates with ease, and excels at prioritizing tasks in a fast‑paced environment. We are also looking for a candidate who has high attention to detail with strong organizational skills, initiative, and dependability.

Key Responsibilities

• Support front desk operations by greeting visitors, managing incoming communication, and creating a welcoming office experience.
• Serve as a professional, friendly point of contact for both internal team members and external partners.
• Perform administrative and clerical tasks, including document preparation, correspondence, and task tracking.
• Assist executives in prioritizing daily responsibilities and anticipating needs proactively.
• Manage executive calendars, appointments, meetings, and day‑to‑day scheduling with strong attention to detail.
• Coordinate travel arrangements, itineraries, and logistics for executive meetings and events.

What We’re Looking For

• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Professional appearance and demeanor.
• 1-2 years office experience preferred but not required.

The standard schedule is in office, Monday through Friday, 8-5pm.

Most Benefits start Day 1

• Flex Spending or HSA
• 401(k) with company match
• Profit-Sharing/ Defined Contribution (1-year waiting period)
• PTO/ Paid Holidays
• Company-paid ST and LT Disability
• Maternity Leave/ Parental Leave

About Cottingham & Butler:

At Cottingham & Butler, we sell a promise to help our clients through life’s toughest moments. To deliver on that promise, we aim to hire, train, and grow the best professionals in the industry. We look for people with an insatiable desire to succeed, are committed to growing, and thrive on challenges. Our culture is guided by the theme of “better every day” constantly pushing ourselves to be better than yesterday – that’s who we are and what we believe in.

As an organization, we are tremendously optimistic about the future and have incredibly high expectations for our people and our performance. Our ability to grow as a company, fuels investments in new resources to better serve our clients and provide the amazing career opportunities our employees want and deserve. This is why we are a growth company and why we are committed to being better every day.

Want to learn more? Follow us onwww.CottinghamButler.com|LinkedIn|Facebook