Executive Assistant / Office Administrator (admin support in prof. services exp. req.)

twiceasnice Recruiting; Bethesda (MD); On-site; USD 38,572 - 46,838; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401k

Paid Time Off

Holidays

Job summary

twiceasnice Recruiting is seeking an Executive Assistant / Office Administrator in Bethesda, MD. This full-time role involves supporting a firm partner and client service team, managing office operations, and ensuring seamless communication. Ideal candidates should have over 5 years of relevant experience, especially in professional services, and be proficient in Microsoft Office Suite.

This position offers a competitive hourly salary of $28 - $34 with overtime eligibility, and comes with comprehensive benefits including medical, dental, vision, and a 401k plan.

Qualifications

• 5+ years of administrative or executive support experience required.
• Experience in financial services, legal, or similar professional services environment required.
• Strong organization, accuracy, and follow-through required.

Responsibilities

• Serve as first point of contact for clients, visitors, and vendors.
• Manage front desk, reception, phones, mail, and daily office needs.
• Monitor partner email, flag priorities, and route requests.
• Manage calendars, meetings, appointments, and follow-ups.
• Support tax team with document intake, tracking, and organization.

Skills

Administrative support

Microsoft Office Suite proficiency

Verbal communication

Written communication

Organizational skills

Job description

Executive Assistant / Office Administrator (admin support in prof. services exp. req.)

Location: Bethesda, MD

Salary: $28 - $34 / hour (DOE) + Eligible for Overtime (as needed)

Benefits: Medical, Dental, Vision, Life Insurance, 401k, PTO, Holidays

Job Type: Full-Time | On-site

Typical Hours: Monday - Friday

Start Date: ASAP

Sponsorship is not available

Our client in the professional services industry is looking for an Executive Assistant / Office Administrator to add to their team in Bethesda, MD. In this role, you will primarily support one firm partner and the client-service team, with backup support to leadership as needed. You will manage front-office operations, client communications, scheduling, document handling, and day-to-day office coordination in a fast-paced, deadline-driven environment. To be considered, you must have administrative or executive support experience in a professional services environment. This is a great opportunity for someone mature, discreet, reliable, and organized to become the steady in-office support presence for a professional services team.

Responsibilities

• Serve as first point of contact for clients, visitors, and vendors
• Manage front desk, reception, phones, mail, and daily office needs
• Monitor partner email, flag priorities, and route requests
• Manage calendars, meetings, appointments, and follow-ups
• Support tax team with document intake, tracking, and organization
• Prepare client packets, forms, mailings, labels, and materials
• Coordinate vendors, deliveries, supplies, and office maintenance
• Keep reception, conference rooms, and shared office areas presentable
• Track deadlines, projects, and workflow during peak tax periods
• Maintain confidentiality with client and firm information

Qualifications

• 5+ years of administrative or executive support experience required
• Financial services, legal or similar professional services environment experience required
• Proficiency with Microsoft Office Suite required
• Strong written and verbal communication skills required
• Strong organization, accuracy, and follow-through required
• Reliable, punctual, and comfortable working fully on-site required