Executive Assistant to Founder & Medical Director

Prosperous Health; Agoura Hills (CA); On-site; USD 65,000 - 93,000; Full time

Job summary

Prosperous Health is seeking an Executive Assistant to support the Founder and Medical Director, handling the Medical Director’s calendar, patient appointments, email communications, and front-desk duties in a healthcare setting.

The role requires discretion, strong written and verbal communication, and the ability to coordinate patient appointments, organize files, and liaise with executives, clinicians, and staff. This on-site position supports behavioral health operations with confidentiality.

Qualifications

• High school diploma or equivalent.
• Experience as an executive assistant, administrative support, medical-office support, front-desk operations, appointment coordination, or similar role.
• Demonstrated experience managing calendars, appointments, communications, and competing priorities.
• Strong written and verbal communication skills.
• Ability to prepare polished, professional correspondence.
• Strong organizational skills and attention to detail.
• Ability to work independently and follow through without prompting.
• Good judgment and escalation awareness.
• Reliability, punctuality, professionalism, and responsiveness.
• Proficiency with email, electronic calendars, word-processing, shared documents, and general office technology.
• Ability to maintain strict confidentiality concerning patient, personnel, executive, and company information.
• Ability to interact professionally and compassionately with patients, families, employees, executives, and outside professionals.

Responsibilities

• Manage and maintain the Founder and Medical Director’s professional calendar.
• Schedule and coordinate meetings, patient appointments, internal consultations, outside appointments, and company obligations.
• Serve as the primary contact for requests involving the Medical Director’s availability.
• Evaluate scheduling requests according to urgency and priority.
• Identify scheduling conflicts and coordinate changes with affected parties.
• Provide appointment reminders and ensure the Medical Director has required information and materials.
• Protect administrative time from unnecessary interruptions.

Skills

Calendar management

Email management

Written communication

Organizational skills

Discretion/confidentiality

Independent worker

Professionalism

Interpersonal skills

Office technology

Education

High school diploma or equivalent

Tools

Email software

Electronic calendars

Word processing

Shared documents

Office technology

Job description

Prosperous Health is seeking an Executive Assistant to support the Founder and Medical Director, handling the Medical Director’s calendar, patient appointments, email communications, and front-desk duties in a healthcare setting.

The role requires discretion, strong written and verbal communication, and the ability to coordinate patient appointments, organize files, and liaise with executives, clinicians, and staff. This on-site position supports behavioral health operations with confidentiality.