Executive Assistant Massachusetts, United States

Netcracker; Waltham (MA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Annual bonus

Benefits package

Job summary

Netcracker Technology in Waltham, MA is looking for an energetic and organized Executive Assistant. The role involves providing administrative support to multiple executives, managing schedules, and preparing materials for meetings.

The ideal candidate should have a Bachelor's degree and relevant experience in a global corporate environment, and possess excellent organizational skills to thrive under pressure. A base salary range of $100,000-$130,000 is offered, along with potential bonuses and benefits.

Qualifications

• Experience working in a global corporate environment.
• Ability to function in various accounting support capacities.

Responsibilities

• Provide administrative assistance to multiple executives.
• Manage schedules and meetings for the company.
• Prepare materials for Board meetings.
• Organize company events and meetings.

Skills

Experience with Senior Level Management

Organizational skills

Ability to multitask

Excellent telephone manner

Dependability

Ability to work under pressure

Proficiency in Microsoft applications

Education

Bachelor's degree or equivalent experience

Job description

Position Summary

We are seeking an energetic, bright, creative, and goal-oriented individual to fill our dynamic Executive Assistant position. This position supports multiple executives in Sales, Legal, Finance, and Marketing.

• Provide administrative assistance to multiple executives of Netcracker who work locally in the Waltham, MA office
• Work closely with the executives on managing schedules and meetings for the company
• Manage task scheduling and task follow-ups for the Executive Office
• Act as a liaison with other departments, including high-level staff such as CEOs, Presidents, Senior Vice Presidents, and Officers
• Arrange travel through the travel administrator for executives
• Prepare all materials for Board of Directors meetings
• Organize administrative finance materials for company meetings
• Prepare PowerPoint presentations for executive meetings
• Reconcile and submit weekly expense reports/time sheets for all executive team (at least 8 people)
• Organize in-office company meetings and internal company events (order lunches, set up conference rooms, etc.)
• Maintain budget with all orders for the company and serve as liaison to the Finance Department on budget issues
• Serve as back-up for office management (including but not limited to: reception coverage, managing supplies, etc)
• Serve as a backup point of contact for travel
• Organize and maintain legal files
• Special projects as required

Requirements

• Experience working with Senior Level Management in a global corporate environment
• Professional and discreet
• Organized
• Ability to multitask
• Excellent telephone manner
• Works well under pressure
• Dependable
• Ability to work with and in an international environment
• Executive support with the ability to function in various accounting support capacities
• Proficient in Microsoft applications and Internet Explorer
• Looking to grow within a fast-paced, global company

Education

• Bachelor’s degree or equivalent experience

Base Salary Range: $100,000 - $130,000

Annual bonus and benefits are also available