Executive Assistant Marketing Coordinator

Camflo Heating & Cooling, LLC; Flora (IN); On-site; USD 21,000 - 34,000; Part time

Job summary

A leading HVAC company is seeking a part-time Marketing & Executive Assistant to manage the Owner's day-to-day organization and marketing coordination. This role requires strong organizational skills, proficiency in Google Workspace or Microsoft Office, and familiarity with social media. The successful candidate will support marketing campaigns, manage emails, and assist with administrative tasks. Interested candidates should apply via email.

Qualifications

• Strong organizational and communication skills.
• Familiarity with social media posting and basic marketing tools.
• Ability to manage multiple priorities independently.
• Ability to manage multiple priorities independently.
• Positive attitude and willingness to learn HVAC industry basics.

Responsibilities

• Manage the Owner’s calendar and schedule appointments.
• Assist with coordinating marketing campaigns and track engagement.
• Organize digital files and prepare presentations.
• Assist with coordinating marketing campaigns (mailers, promotions, seasonal specials).
• Post and manage updates on social media channels (Facebook, Instagram, LinkedIn).
• Collect customer reviews and testimonials, help craft responses, and track engagement.
• Work with external marketing partners/agencies to keep projects on track.
• Organize digital files, reports, and project trackers.
• Prepare simple presentations, letters, or flyers for internal and customer use.
• Assist with CRM tools (ServiceTitan, Chiirp) to pull lists or track campaigns.

Skills

Organizational skills

Communication skills

Proficiency in Google Workspace

Proficiency in Microsoft Office

Social media familiarity

MailChimp

Multi-tasking

HVAC basics

ServiceTitan

Chiirp

Tools

ServiceTitan

Chiirp

Canva

MailChimp

Power BI

Job description

Executive Assistant Marketing Coordinator

Camflo Heating & Cooling, a leading $8M+ family-owned HVAC company, is seeking a part-time Marketing & Executive Assistant to help manage the Owner’s day-to-day organization and marketing coordination.

This role is ideal for a detail-oriented, tech-savvy individual who thrives on keeping schedules, emails, and marketing tasks running smoothly.

Position Overview

The successful candidate will play a critical support role behind the scenes ensuring the Owner stays focused while helping push forward marketing campaigns, social media, and customer communication.

Key Responsibilities

• Manage the Owner’s calendar, schedule appointments, and coordinate meetings.
• Monitor and organize the Owner’s email inbox; draft and send professional responses when appropriate.
• Track follow-ups and reminders so nothing falls through the cracks.

Marketing Coordination

• Assist with coordinating marketing campaigns (mailers, Dove Club promotions, seasonal specials).
• Post and manage updates on social media channels (Facebook, Instagram, LinkedIn).
• Collect customer reviews and testimonials, help craft responses, and track engagement.
• Work with external marketing partners/agencies (KickCharge, iMarket, and other vendors) to keep projects on track.

Administrative Support

• Organize digital files, reports, and project trackers.
• Prepare simple presentations, letters, or flyers for internal and customer use.
• Assist with CRM tools (ServiceTitan, Chiirp) to pull lists or track campaigns.

Qualifications

• Strong organizational and communication skills.
• Proficiency in Google Workspace or Microsoft Office.
• Familiarity with social media posting and basic marketing tools (Canva, MailChimp, etc.).
• Ability to manage multiple priorities independently.
• Positive attitude and willingness to learn HVAC industry basics.

Bonus points for experience with ServiceTitan, Chiirp, Canva, or Power BI — but not required.

Compensation & Hours

• ~30 hours per week, flexible scheduling available.
• Growth opportunities into full-time Marketing Coordinator or Executive Assistant.

Why Join Camflo?

You’ll get hands-on experience working directly with the Owner of a fast-growing HVAC company that values its people and customers.

Camflo Heating & Cooling is an equal opportunities employer and welcomes applications from all qualified candidates.

Interested candidates should send their resume and a quick note about why they’d be a great fit to [e-mail].