Part-Time Marketing & Event Coordinator

CENTERGY; King of Prussia (PA); On-site; USD 42,000 - 62,000; Full time

Job summary

CENTERGY is seeking a Marketing & Events Coordinator to support planning, coordination, and execution of marketing initiatives, customer events, and engagement activities. You will manage social media, coordinate event logistics, and provide administrative support for customer-facing programs, collaborating with leadership and Sales Engineers.

The ideal candidate is highly organized, proactive, and detail-oriented, thriving in a collaborative environment with a focus on social media, events, and

Qualifications

• 2+ years of experience in event coordination, marketing coordination, project coordination, administrative support, or a related field.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office applications.
• Ability to work independently and take ownership of projects.
• Professional, customer-service-oriented mindset.

Responsibilities

• Social Media Management & Marketing Execution: manage content calendar, post schedule, LinkedIn, content delivery, and content repurposing.
• Event Planning & Coordination: plan six customer events annually, manage venues, catering, RSVPs, timelines.
• Lunch & Learn & Sales Support Coordination: schedule events, confirm attendance, organize materials and giveaways.

Skills

Event coordination

Marketing coordination

Project coordination

Administrative support

Organizational skills

Written and verbal communication

Microsoft Office

Independent work

Customer-service mindset

Tools

Canva

CRM

Email marketing platforms

Job description

We are a leading Manufacturer’s Representative in the Commercial/Industrial HVAC equipment industry, specifically hydronic and steam boilers and venting systems. With a strong reputation for quality and customer satisfaction, we are expanding our team to include a dynamic Service & Aftermarket Salesperson. This role offers an exciting opportunity to contribute to our growth and success in the industry.

As a Marketing & Events Coordinator, you will support the planning, coordination, and execution of marketing initiatives, customer events, and engagement activities. This role is responsible for managing social media efforts, coordinating event logistics, and providing administrative support for customer-facing programs. Working closely with leadership and Sales Engineers, you will help ensure all marketing activities and events are delivered professionally, on schedule, and aligned with business objectives. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a collaborative environment.

Job Duties / Essential Functions:

Social Media Management & Marketing Execution

Serve as the primary coordinator for Centergy’s social media presence, with a focus on maintaining a consistent posting schedule and engaging company stakeholders. Responsibilities include:

• Manage and execute the company's social media calendar.
• Publish and maintain a target of two social media posts per week.
• Manage the company's primary social media platform, LinkedIn.
• Maintain and execute the existing content schedule.
• Coordinate with Sales Engineers, manufacturers, and leadership to gather content and supporting information.
• Execute content delivery for content topics developed by leadership and team members.
• Review, repost, and repurpose approved manufacturer content.
• Create and distribute employee announcements, including:
• New hires
• Work anniversaries
• Promotions
• Employee milestones
• Create holiday-themed company posts.
• Create content supporting company events and community involvement activities.
• Gather photos, updates, and project information from employees and partners.
• Tag appropriate manufacturers, customers, employees, and industry contacts.
• Maintain a library of marketing assets, photos, and approved content.

Event Planning & Coordination

Own the planning and execution of company-sponsored events from start to finish, allowing leadership and Sales Engineers to focus on building customer relationships. Responsibilities include:

• Coordinate approximately six customer events annually across the territory.
• Manage customer appreciation and networking events with approximately 20 attendees per event.
• Coordinate the annual AHR Expo manufacturer dinner.
• Plan and coordinate three to four company volunteer and community service events annually.
• Coordinate the company summer event.
• Coordinate the company holiday party.
• Create and distribute event invitations.
• Track RSVPs and attendee status.
• Coordinate venues, catering, menus, and event logistics.
• Manage event timelines and communications.
• Serve as the primary liaison with vendors and event partners.
• Ensure all materials, giveaways, and logistics are in place prior to each event.
• Track event attendance and maintain event records.

Lunch & Learn & Sales Support Coordination

Provide logistical support for Lunch & Learn presentations and customer engagement activities conducted by Sales Engineers. Responsibilities include:

• Coordinate Lunch & Learn scheduling and event logistics.
• Work with engineering firms and customers to confirm attendance and headcounts.
• Coordinate food ordering and delivery.
• Prepare and organize event materials, promotional items, and giveaway packages.
• Assemble presentation support materials and ensure they are ready for event day.
• Communicate event details and requirements to Sales Engineers.
• Support follow-up activities as needed.

Skills / Qualifications:

Required:

• 2+ years of experience in event coordination, marketing coordination, project coordination, administrative support, or a related field.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Office applications.
• Ability to work independently and take ownership of projects.
• Professional, customer-service-oriented mindset.

Preferred:

• Experience managing LinkedIn or other business-focused social media platforms.
• Event planning and vendor management experience.
• Experience supporting a sales team or customer-facing organization.
• Basic graphic design
• Experience using Canva or similar tools.
• Familiarity with CRM, email marketing, or event registration platforms.

Physical Requirements / Working Conditions:

These are physical and mental requirements of the position as it is typically performed. Inability to meet one or more of these physical or mental requirements will not automatically disqualify a candidate or employee from the position.

• Ability to remain stationary for extended periods while working at a computer and attending meetings.
• Ability to communicate effectively in person, by phone, video conference, and email.
• Ability to frequently use a computer, keyboard, mouse, and other standard office equipment.
• Ability to move throughout the office and event venues.
• Ability to occasionally lift, carry, push, or pull marketing materials, event supplies, and display items weighing up to 25 pounds.
• Ability to stand and walk for extended periods during trade shows, customer events, and company functions.
• Ability to travel locally, as needed, to support events and customer-facing activities.
• Ability to bend, reach, stoop, and set up or break down event materials and displays.

Upon request for reasonable accommodation, the Company may be able to adjust or excuse one or more of these requirements, depending on the requirement, the essential functions to which it relates, and the proposed accommodation.