Executive Assistant, Legal Affairs & Compliance

Xavier University; Cincinnati (OH); Sur place; USD 60 000 - 85 000; Plein temps

Avantages offerts par ce poste

Health insurance

Dental coverage

Vision coverage

Retirement plan

Paid time off

Tuition remission

Résumé du poste

Xavier University is seeking an Executive Assistant to the Vice President for Legal Affairs in Cincinnati. You will provide high-level administrative and operational support, manage executive calendars, coordinate travel, prepare briefing materials, and oversee complex office operations.

The role supports Directors of Government Relations and the Compliance, Equity, and Ethics Department, handling confidential information and sensitive regulatory matters with discretion and professionalism.

Qualifications

• 3–5 years of relevant administrative, executive support, or office management experience.
• Ability to manage calendars, coordinate meetings and travel, prepare correspondence and organize complex administrative activities.
• Strong written and verbal communication skills with professional interaction at all levels.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Proven ability to exercise sound judgment and maintain confidentiality.

Responsabilités

• Manage executive calendars, schedule meetings, coordinate travel, and prepare agendas, briefing materials, and presentations.
• Draft correspondence, maintain confidential records and electronic filing systems, and ensure timely, professional communication.
• Coordinate Board of Trustees committee activities, meeting materials, and follow-up tasks.
• Monitor departmental budgets, prepare financial and travel expense reports, and oversee office supplies and equipment.
• Supervise student employees and coordinate special projects and administrative priorities.
• Assist with government relations tracking and reporting, and compliance-related coordination.

Connaissances

Calendar management

Travel coordination

Executive support

Communication

Formation

High School Diploma

Outils

EthicsPoint

Microsoft Office

Description du poste

Xavier University is seeking an Executive Assistant to the Vice President for Legal Affairs in Cincinnati. You will provide high-level administrative and operational support, manage executive calendars, coordinate travel, prepare briefing materials, and oversee complex office operations.

The role supports Directors of Government Relations and the Compliance, Equity, and Ethics Department, handling confidential information and sensitive regulatory matters with discretion and professionalism.