Executive Assistant – LeaseHappy

Auto Careers Online, LLC; California; Hybrid; USD 39,000 - 42,000; Part time

Job summary

LeaseHappy is seeking an experienced Executive Assistant to provide high-level support to our CEO in a fast-paced automotive tech startup environment. This part-time role offers 30 hours per week with a remote/hybrid setup and responsibilities spanning calendar management, travel planning, meeting coordination, and social media support.

The ideal candidate will have C-level support experience, exceptional organizational and communication skills, and a proactive approach to day-to-day tasks,

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar role.
• Experience supporting C-level executives.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.

Responsibilities

• Organize and maintain physical and digital materials.
• Manage the CEO's calendar and travel arrangements.
• Coordinate internal and external meetings and events.
• Assist in social media strategy and content creation.
• Use Slack and Notion to support project timelines and collaboration.

Skills

Executive support

Organization

Communication

Proactivity

Project coordination

Tools

Slack

Notion

Calendly

Motion

Job description

JOB TITLE: Executive Assistant

LOCATION: Remote/Hybrid

TYPE: Part-time/30 hours per week

PAY RATE: $25.00/hr

COMPANY OVERVIEW

LeaseHappy is a cutting-edge automotive tech startup based in California, driving innovation and shaping the future of the automotive industry. Our team is composed of passionate individuals dedicated to revolutionizing the way people experience and interact with vehicles.

POSITION OVERVIEW

We are seeking an experienced and dynamic Executive Assistant to provide high-level support to our CEO. The ideal candidate will have exceptional organizational and communication skills, previous experience supporting C-level executives, and a proactive approach to managing day-to-day responsibilities. This is a unique opportunity to be an integral part of a fast-paced and innovative environment.

KEY RESPONSIBILITIES

Organization and Efficiency

• Implement and maintain effective organizational systems for both physical and digital materials.
• Streamline processes to enhance overall efficiency in the CEO's workflow.
• Efficiently manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prioritize and coordinate conflicting schedules to ensure optimal use of the CEO's time using MOTION saas.

Event and Meeting Coordination

• Plan and coordinate both internal and external meetings, conferences, and events.
• Ensure all necessary materials and information are prepared in advance.
• Manage scheduling through calendar tools like Calendly and Motion to optimize the CEO's availability.

Social Media Management/Strategy

• Collaborate with the marketing team to execute and enhance the CEO's social media strategy.
• Monitor and manage social media accounts and assist in crafting engaging content.

Project Management

• Proficiently use project management tools such as Slack and Notion to facilitate communication and collaboration within the team.
• Assist in maintaining project timelines and deadlines.

QUALIFICATIONS

Executive Skills

• Proven experience supporting C-level executives.
• Ability to handle confidential and sensitive information with discretion.

Organizational Skills

• Exceptional organizational skills with a keen attention to detail.

Project Management Tools

• Familiarity with project management tools, such as Slack and Notion.

Calendar Tools

• Proficiency in using calendar tools, including Calendly and Motion.

Communication Skills

• Excellent written and verbal communication skills.

Proactive Approach

• Ability to anticipate needs and take proactive measures to address them.

Experience

• Minimum of 3 years of experience as an Executive Assistant or in a similar role.