Executive Assistant Office Manager

Green Key Resources; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

Green Key Resources in Manhattan seeks an Executive Assistant/Office Manager with 10+ years of EA/OM experience, preferably in a law or financial services setting. Onsite role, Monday through Friday, 9am–5pm, with a base salary of 100k–130k plus bonus.

You will manage executives' calendars, coordinate meetings and travel, handle confidential documents, and support office operations and events. A Bachelor's degree is required; NY Notary is a plus.

Qualifications

• 10+ years of executive assistant/office manager experience, ideally in a legal or financial services setting.
• Proficient in MS Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational and communication skills, both written and verbal.

Responsibilities

• Serve as the Executive Assistant and Office Manager, supporting executives in a dynamic professional environment.
• Manage executive calendars, scheduling meetings, calls, and logistics efficiently.
• Coordinate domestic and international travel arrangements for the executive team.
• Draft and manage correspondence, ensuring professional communication standards.
• Assist with legal document execution, notarizations, and closing checklists.
• Maintain organized shared drives and document management systems for easy retrieval.
• Greet visitors, manage conference room setups, and coordinate building access.
• Plan and execute company retreats, events, and administrative projects.
• Monitor office supplies, mailing, and shipping to ensure smooth operations.

Skills

Calendar management

Communication

Organizational skills

Education

Bachelor's degree

Tools

MS Office

Job description

Financial services firm in Manhattan seeks an Executive Assistant/Office Manager to join their team. Seeking a candidate with 10+ years of EA/OM experience within a law firm or financial services firm. Bachelor's degree is required.

Onsite Monday - Friday

Salary range: 100k - 130k base plus bonus

Hours: 9am - 5pm

Responsibilities:

• Serve as the Executive Assistant and Office Manager, supporting executives in a dynamic professional environment.
• Manage executive calendars, scheduling meetings, calls, and logistics efficiently.
• Coordinate domestic and international travel arrangements for the executive team.
• Draft and manage correspondence, ensuring professional communication standards.
• Assist with legal document execution, notarizations, and closing checklists.
• Maintain organized shared drives and document management systems for easy retrieval.
• Greet visitors, manage conference room setups, and coordinate building access.
• Plan and execute company retreats, events, and administrative projects.
• Monitor office supplies, mailing, and shipping to ensure smooth operations.

Requirements:

• 10+ years of executive assistant experience, ideally in the legal or financial services sector.
• Proficiency in MS Office programs, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational and communication skills, both oral and written.
• Experience with legal document coordination, signature pages, and notarizations.
• NY Notary Public certification or willingness to obtain promptly preferred.
• Ability to work in a fast-paced environment while maintaining attention to detail.