Executive Assistant (Korean Speaking)

Technology Navigators; Austin (TX); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Competitive hourly pay

Global leadership exposure

Professional growth

Collaborative culture

Job summary

Technology Navigators in Austin, TX is seeking a Bilingual Executive Administrative Coordinator (Korean/English) to support a global organization. This onsite, full-time role requires coordinating executive activities, cross-functional communication, and serving as a liaison between global headquarters and local teams.

Fluency in Korean and English is required. The role covers calendar management, documentation, budgeting oversight, vendor management, onboarding, and process improvements to

Qualifications

• ;Native or professional-level fluency in Korean and English;Strong organizational skills;3+ years in administrative/EA roles;Experience coordinating across multiple stakeholders;Proficiency with Microsoft Office Suite;Excellent communication and problem-solving skills

Responsibilities

• Manage complex multi-team calendars and coordinate global meetings across time zones.
• Schedule conference rooms, technology resources, and catering.
• Prepare meeting agendas, record minutes, track action items.
• Create, review, and maintain project documentation and compliance records.
• Monitor budgets and reconcile expenses with Finance during month-end close.
• Coordinate internal communications and liaise between global HQ and local teams.
• Maintain vendor records and support contract renewals.
• Coordinate onboarding programs, events, and training sessions.
• Identify workflow inefficiencies and participate in process improvements.
• Maintain records for compliance and data security.

Skills

Korean language

English language

Communication

Organization

Microsoft Office

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Bilingual Executive Administrative Coordinator (Korean/English)

Location: Austin, TX

Pay Rate: $34.00 - $36.00/hour

Schedule: Full-Time | Onsite | North Austin

We are seeking a highly organized and professional Bilingual Executive Administrative Coordinator to support a fast-paced, global organization. This role is ideal for an experienced administrative professional who excels at coordinating executive-level activities, managing cross-functional communication, and serving as a key liaison between global headquarters and local teams. Fluency in both Korean and English is required.

Key Responsibilities

Calendar & Meeting Operations

• Manage complex, multi-team calendars and coordinate global meetings across time zones.
• Schedule conference rooms, technology resources, and catering as needed.
• Prepare meeting agendas, record meeting minutes, and track action items through completion.

Documentation & Knowledge Management

• Create, review, and maintain project documentation, meeting notes, compliance records, and project charters.
• Ensure document version control, naming conventions, and audit-ready archiving practices.

Budgeting & Expense Oversight

• Monitor departmental budgets and expenditures.
• Reconcile expenses and invoices with Finance during month-end close activities.
• Identify budget variances and recommend cost‑saving opportunities.

Cross‑Functional Liaison & Stakeholder Management

• Serve as the primary point of contact for internal inquiries and requests.
• Coordinate communication between departments to ensure timely issue resolution.
• Draft internal communications, executive correspondence, presentations, and intranet updates.
• Utilize Korean language proficiency and cultural expertise to facilitate communication between global headquarters and local teams.

Vendor & Contract Management

• Maintain vendor records and documentation.
• Support service agreement negotiations and track contract renewals.

Event & Onboarding Coordination

• Coordinate onboarding programs, team events, workshops, and training sessions.
• Manage logistics, vendors, schedules, and post‑event evaluations.

Process Improvement & Automation

• Identify workflow inefficiencies and support process improvement initiatives.
• Participate in Lean, Kaizen, and continuous improvement projects.

Compliance & Data Security

• Maintain records and documentation in accordance with corporate compliance requirements.
• Support internal and external audits and ensure adherence to data security standards.

Special Projects

• Assist with dashboards, reporting, research, intranet enhancements, and other strategic initiatives as assigned.

Required Qualifications

• Native or professional‑level fluency in Korean and English (written and verbal).
• Strong understanding of Korean business culture, corporate hierarchy, and professional etiquette.
• 3+ years of administrative, executive assistant, office management, project coordination, or related experience.
• Experience supporting multiple stakeholders in a fast‑paced corporate environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Excellent communication, problem‑solving, and interpersonal skills.

Preferred Qualifications

• Experience supporting executives within a multinational or global organization.
• Knowledge of budgeting, expense tracking, and vendor management.
• Experience with process improvement methodologies such as Lean or Kaizen.
• Background in manufacturing, technology, semiconductor, or corporate environments is a plus.

What We Offer

• Competitive pay: $34.00 - $36.00 per hour
• Opportunity to work with global leadership and cross‑functional teams
• Professional growth in a dynamic, international environment
• Collaborative and team‑oriented culture