Senior Executive Assistant - Legal Office

UNC REX Healthcare; Morrisville (NC); On-site; USD 51,958 - 74,693; Full time

Job summary

UNC Health is seeking an experienced Senior Executive Assistant to support leadership within the Legal Office, Audit and Risk functions. The role serves as a trusted partner to senior leaders, coordinating complex schedules, confidential documents and critical communications.

The ideal candidate has demonstrated experience supporting C-suite executives, exceptional communication and problem-solving skills, and a proactive, service-oriented approach in a fast-paced environment.

Qualifications

• Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
• Proven ability to manage complex schedules, confidential documents and correspondences.
• Proficiency with Microsoft Office suite and strong communication skills.

Responsibilities

• Serve as primary assistant to senior executives and anticipate needs for schedules and activities.
• Coordinate meetings, distribute agenda and prepare minutes for discussion.
• Screen calls, mail and email; manage routine correspondence and referrals as instructed.
• Schedule calendar commitments and travel logistics for executives.
• Assist with director budgets on occasion and maintain confidential files.
• Maintain orderly files and ensure quick access to information.

Skills

Outlook

Word

PowerPoint

Communication

Time management

Calendar management

Meeting planning

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary:
UNC Health is seeking an experienced Senior Executive Assistant to support leadership within the Legal Office, which encompasses Legal, Audit, and Risk functions. This role serves as a trusted partner to senior leadership, anticipating needs and providing seamless support for complex schedules, communications, and departmental priorities.

The Senior Executive Assistant ensures smooth daily operations by coordinating high-level meetings, preparing and managing confidential documents, and serving as a central point of communication for leadership and the broader team. This position requires professionalism, discretion, and a proactive approach to supporting leaders in a dynamic, fast-paced environment. The ideal candidate will have demonstrated experience supporting C-suite executives or senior executive leadership and will possess outstanding communication, relationship-building, and problem-solving skills with a proactive, service-oriented approach.

This position requires onsite presence daily, Monday - Friday, 8:00am - 4:30pm.

Responsibilities:

1. Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.
2. Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
3. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
4. Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives.
5. May occasionally assist VPs with directors' budget.
6. Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Other Information

Other information:

Education Requirements:

• High School diploma or GED

Licensure/Certification Requirements:

• No licensure or certification required.

Professional Experience Requirements:

• Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.

Knowledge/Skills/and Abilities Requirements:

• Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: Legal Office

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$24.98 - $35.91 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Morrisville

Exempt From Overtime: Exempt: No

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Heath Care System. This is not a State employed position.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.