Executive Assistant - Job Code: 1793222871018

Coconut; United States; Remote; USD 10,000 - 12,000; Part time

Benefits offered by this job

Competitive Salary

13th Month Pay

Paid Time Off

US Holidays Off

Maternity & Paternity Leave

Comprehensive Healthcare

Life Insurance

Mental Health Support

Milestone Gifts

Exciting Team Experiences

Stay Connected

Job summary

Coconut is seeking an Executive Assistant to support the sales and operations teams with inbox management, data entry, and dashboard upkeep on Monday.com. This part-time role fits 20 hours per week, with a schedule between 9 AM and 3 PM MST, and is ideal for someone who thrives in a fast-growing, remote team.

You will coordinate documents, assist with purchase orders, and support internal communications while staying proactive and detail-oriented.

Qualifications

• Pro-level experience; proactive, persistent follow-up; strong communication and language skills; willingness to learn the defense industry; and comfort working in a fast-growing team.
• Familiarity with Monday.com and Salesforce

Responsibilities

• Manage the sales and information inboxes; track follow-ups so they do not fall through the cracks.
• Complete purchase orders and client-specific vendor forms using existing company information and templates.
• Enter and organize data, maintain Monday.com dashboards, and process documents.
• Organize information for finance and accounting, and support internal communications.
• Potentially join calls as a silent listener to take notes. Client-facing sales work remains with the sales team.

Skills

Communication

Organization

Proactivity

Attention to detail

Tools

Monday.com

Salesforce

Slack

Google Drive

Dropbox

Microsoft Outlook

Teams

Zoom

Google Meet

GoDaddy

WhatsApp

Signal

Job description

At Coconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant

Monthly Rate: $900-$1100

Availability: Part time - 20 hours/week

Time Zone: Between 9 AM to 3 PM MST

Experience Needed / Responsibilities

• Manage the sales and information inboxes; track follow-ups so they do not fall through the cracks.
• Complete purchase orders and client-specific vendor forms using existing company information and templates.
• Enter and organize data, maintain Monday.com dashboards, and process documents.
• Organize information for finance and accounting, and support internal communications.
• Potentially join calls as a silent listener to take notes. Client-facing sales work remains with the sales team.

Good to have

• Veteran EA experience and the ability to coach the team
• US-accented English is preferred, not required.

Non-negotiable Requirements

• Pro-level experience; proactive, persistent follow-up; strong communication and language skills; willingness to learn the defense industry; and comfort working in a fast-growing team.
• Familiarity with Monday.com and Sales Force

Industry / Tools Experience

• Primary: Monday.com, Slack, Salesforce
• File management: Google Drive, Dropbox
• Microsoft Suite (Outlook, Teams)
• Video: Zoom, Google Meet, Microsoft Teams
• Supplier portals: FedEx, DHL, L3Harris, Northrop Grumman electronic forms
• Other: GoDaddy, shipping platforms, WhatsApp, Signal
• AI use encouraged but output must not read as AI-generated

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community!

Benefits

• Competitive Salary – We recognize your skills and experience with a great compensation package.
• 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
• Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
• US Holidays Off – Enjoy 12 paid US holidays throughout the year.
• Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
• Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
• Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
• Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
• Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
• Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
• Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.