Executive Assistant - Investment Team - Hedge Fund

Mission Staffing; New York (NY); Hybrid; USD 115,000 - 140,000; Full time

Job summary

An innovative hedge fund in the heart of New York City is searching for a highly organized Executive Assistant to join their dynamic Investment Team. This pivotal role requires a strong background in asset management, with a focus on corporate access and public market exposure. You will be responsible for providing high-level administrative support, managing complex schedules, and serving as a primary contact for stakeholders. With a competitive salary and comprehensive benefits, this position offers the opportunity to work directly with top-tier professionals in a fast-paced, collaborative environment. If you're detail-oriented and thrive under pressure, this is the role for you.

Benefits

Fully Paid Health Benefits

Dental Insurance

Vision Insurance

Work-Life Balance

Competitive Compensation

Qualifications

• 3+ years as an Executive Assistant in asset management or finance.
• Strong understanding of complex schedules and task prioritization.

Responsibilities

• Provide high-level administrative support to the Investment Team.
• Coordinate and manage investor relations for corporate access events.

Skills

Asset Management

Corporate Access

Public Market Exposure

Communication Skills

Microsoft Office Suite

Problem-Solving Skills

Education

Bachelor's Degree

Tools

CRM Platforms

Job description

Overview:

We are a leading Hedge Fund in New York City seeking a dynamic, detail-oriented, and highly organized Executive Assistant to support our Investment Team. This role requires a strong background in asset management, with a preference for candidates who have experience in corporate access or public market exposure. The ideal candidate will have 3+ years of relevant experience, excellent communication skills, and the ability to thrive in a fast-paced, collaborative environment.

Key Responsibilities:

• Provide high-level administrative support to the Investment Team, including managing calendars, scheduling meetings, and coordinating complex travel arrangements.
• Serve as the primary point of contact for internal and external stakeholders, including clients, portfolio managers, and senior executives.
• Assist with the preparation and organization of materials for meetings, presentations, and investment-related reports.
• Handle confidential and sensitive information with discretion and professionalism.
• Coordinate and manage investor relations, including scheduling and logistics for corporate access events (e.g., conferences, roadshows, earnings calls).
• Organize and maintain investment team data and documentation, ensuring accuracy and accessibility.
• Support the broader team with ad-hoc projects and tasks as needed, demonstrating flexibility and a proactive approach.

Qualifications:

• 3+ years of experience in a similar Executive Assistant role, preferably within asset management or finance.
• Strong understanding of the asset management space, with corporate access or public market experience highly preferred.
• Proven ability to manage complex schedules, prioritize tasks, and handle multiple projects simultaneously.
• Exceptional written and verbal communication skills, with a professional demeanor and the ability to interact with high-level executives.
• High proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook); familiarity with investment and CRM platforms a plus.
• Ability to work in a fast-paced environment and demonstrate excellent problem-solving skills.
• Strong attention to detail and commitment to confidentiality and discretion.
• Bachelor’s degree or equivalent work experience is a plus.

Why Join Us:

• Competitive Compensation: Salary range of $115,000 - $140,000, based on experience.
• Comprehensive Benefits: Fully paid health, dental, and vision benefits.
• High-Impact Role: Work directly with top-tier professionals in a fast-moving, innovative hedge fund environment.
• Work-Life Balance: Hybrid in-office schedule (4x/week) in the heart of NYC.