Executive Assistant to Chief Executive Officer

The Greene Group; New York (NY); On-site; USD 120,000 - 150,000; Full time

Job summary

A prominent real estate firm is seeking an Executive Assistant to support its CEO. This role requires excellent organizational skills and experience in the real estate industry, focusing on managing schedules, travel logistics, and client relations. A proactive and detail-oriented candidate will thrive in this dynamic environment.

Qualifications

• 3+ years supporting C-Suite executives, ideally in real estate.
• Proficient in Google Workspace and Microsoft Office.
• Exceptional attention to detail and communication skills.

Responsibilities

• Manage complex calendar and travel logistics for CEO.
• Coordinate real estate pipeline activity and documentation.
• Act as primary contact for clients and internal staff.

Skills

Organizational Skills

Discretion

Operational Excellence

Communication

Problem Solving

Tools

Google Workspace

Microsoft Office

Advanced Scheduling Software

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

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This range is provided by The Greene Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$120,000.00/yr - $150,000.00/yr

Direct message the job poster from The Greene Group

CEO & Founder | Trusted Recruitment Partner | Resume Guru | Former PGA Golf Professional | Strategic Talent Acquisition

EXECUTIVE ASSISTANT TO CEO

A prominent and fast-paced real estate firm is seeking a highly organized, polished, and proactive Executive Assistant to support its Founder & CEO. This is a high-exposure role for someone who thrives in dynamic environments and has a strong grasp of luxury real estate, discretion, and operational excellence.

**** MUST HAVE REAL ESTATE INDUSTRY EXPERIENCE ****

KEY RESPONSIBILITIES:

• Schedule Management: Take full ownership of a complex, ever-changing calendar - coordinating business, brand, real estate, and personal obligations seamlessly.
• Deal Support: Monitor real estate pipeline activity, interface with agents and developers, and assist with documents, timelines, and transaction coordination.
• Relationship Coordination: Act as a primary point of contact for clients, collaborators, internal staff, and media partners, maintaining a high level of polish and professionalism at all times.
• Travel Oversight: Organize comprehensive travel logistics — from flights and lodging to car service and dining — often including international and private travel arrangements.
• Project Execution: Manage executive-led initiatives across business and brand priorities, ensuring timely follow-through, coordination, and clear communication.
• Administrative Operations: Support ongoing operational needs such as processing expenses, coordinating with vendors, managing personal tasks, and executing other logistical duties.
• Professional Representation: Represent the CEO’s voice and brand in all external and internal communications with integrity and grace.

IDEAL QUALIFICATIONS:

• Experience: 3+ years in a senior-level support role working for a founder or C-Suite executive - ideally within real estate industry
• Systems Fluency: Highly proficient in Google Workspace, Microsoft Office (Outlook), and advanced scheduling/travel software.
• Professional Demeanor: Warm, poised, reliable, and self-motivated — someone who thrives in high-performance environments and communicates with executive-level polish.
• Forward Thinking: Anticipates needs, solves problems proactively, and is comfortable operating in ambiguity or shifting priorities.
• Exceptionally Detail-Oriented: Keeps everything running on schedule with precision and structure.
• Emotionally Intelligent: Manages relationships and challenging dynamics with discretion, empathy, and sound judgment.
• Flexible Under Pressure: Thrives in a fast-moving environment and adapts with calm confidence.
• Trustworthy & Confidential: Handles sensitive information with the highest level of discretion.
• Strategic Partner: Sees beyond tasks to support larger objectives — elevating the effectiveness and capacity of the executive they support.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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