Executive Assistant to Portfolio Managers/Investment Team - Global Alternative Investment Manager

ImmigrationJobs; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

A leading global alternative investment manager in Midtown Manhattan is seeking a Full-Time Executive Assistant to support Portfolio Managers and Senior Analysts. The ideal candidate will have over four years of high-level administrative experience in financial services, possess strong organizational skills, and be able to thrive in a fast-paced, dynamic environment. This role offers a competitive salary along with comprehensive benefits including paid overtime and a discretionary bonus.

Benefits

Comprehensive medical/dental/vision benefits

Fitness stipend

Pre-tax transportation

401k match

Free breakfast/lunch

Gym on site

Qualifications

• 4+ years of high-level executive administrative experience supported in financial services.
• Proficiency in Microsoft Office Suite including Excel and PowerPoint.
• Strong attention to detail and ability to manage confidential information.

Responsibilities

• Provide administrative and organizational support for Portfolio Managers.
• Coordinate and schedule internal and external meetings.
• Process expense reports in a timely manner.

Skills

Organizational skills

Interpersonal skills

Communication skills

Time management

Problem-solving

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

A Billion-Dollar Leading Global Alternative Investment Manager in Midtown Manhattan is seeking a new Full-Time/Permanent Team Executive Assistant to join one of its sector-aligned strategy investment teams! This person will support approx. 10-15 people, with primary support for the Portfolio Managers and Senior Analysts and additional ad hoc support for the junior team members (who are more self-sufficient but will need help from time to time). Candidates must have a minimum of 4+ years of high-level executive administrative experience supporting a team within financial services (strongly preferred/required) and a Bachelor’s degree is required. They are looking for the cream of the crop – someone happy to be an assistant but also motivated at the same time! Ideal candidates should be self-starters, extremely polished, professional, detail-oriented, organized, accustomed to working independently in a fast-paced, dynamic, ever-changing, and demanding environment, and possess excellent interpersonal and communication skills (both verbal and written). This person will be intellectually curious, intuitive, and trustworthy and have the highest ethical standards. In addition, they will be effective in addressing several internal and external audiences in a mature and professional manner. This person will add value by working on several simultaneous projects with minimal supervision and exemplary follow-through. Overall, this is an unbelievable opportunity to join a best-in-class financial services firm with an excellent reputation – everyone wants to work here!

• Salary base depends on experience (90-120k+), plus paid overtime (approx. 15-20k) and discretionary bonus eligibility (10-15k target) – all in 125-155k+. AMAZING, comprehensive medical/dental/vision benefits, fitness stipend, pre-tax transportation, 401k match, free breakfast/lunch, gym on site, etc.
• Hours are 8:00/8:30-5:00/5:30pm, with flexibility as needed. 5 days in office.
  
  
  

Responsibilities:

• Provide administrative and organizational support for Portfolio Managers and teams.
• Coordinate and schedule a high volume of internal and external meetings.
• Responsible for calendar planning and management, including screening for conflicts and making sure teams are prepared for meetings.
• Coordinate travel arrangements/needs through internal travel department for PMs and team.
• Log corporate access and broker interactions in database
• Collect and organize research reports, models, and company quarterly and annual reports.
• Process expense reports for PMs and team in a timely manner.
• Develop relationships with broker sales teams to effectively plan meetings.
  
  
  

Required Qualifications:

• Bachelor’s degree required.
• Minimum 3-5+ years of administrative support experience, preferably within financial services (preferred, but not required).
• Ability to work in a dynamic, fast-paced environment and quickly adapt to changing priorities.
• Proficiency in Microsoft Office Suite (e.g., Excel, Word, PowerPoint, Outlook) and related software.
• Strong time management skills: ability to effectively balance multiple tasks with competing priorities.
• Excellent organizational skills and attention to detail.
• Sense of ownership for one’s work.
• Proactive in following up on details, anticipating issues, and closing the loop on all requests.
• Ability to exercise discretion when managing confidential information, working across multiple teams and functions.
• Mature and strong interpersonal skills; able to interact professionally with peers and senior-level management.
• Must be team-oriented with the ability to work independently.
• Adept at problem-solving, with the ability to be flexible; may act as a resource to other administrative staff.
• Excellent grammar, written, and verbal communication skills.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

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