Executive Assistant

BMS Group; New York (NY); On-site; USD 75,000 - 140,000; Full time

Job summary

BMS Group is seeking an Executive Assistant to support three Senior Executives. The ideal candidate will have extensive experience in administrative roles, strong organizational skills, and proficiency in Microsoft Office. This position offers a competitive salary and exceptional benefits, including medical, dental, and 401(k) options.

Benefits

Comprehensive medical and dental plan options

401(k) with company match

Generous leave policies including parental leave

Paid holidays and volunteer days

Opportunity to purchase equity

Qualifications

• At least 10 years of experience supporting executives.
• Advanced skills in Microsoft Office, particularly Teams, PowerPoint, Excel, and Word.
• Strong communication skills and the ability to maintain confidentiality.

Responsibilities

• Manage day-to-day administrative responsibilities for 3 Senior Executives.
• Provide superior calendar management and handle logistics for meetings.
• Complete a variety of administrative tasks to facilitate executive leadership.

Skills

Organizational skills

Communication skills

Customer service skills

Attention to detail

Multitasking

Proactive approach

Tools

Microsoft Office

Job description

Join to apply for the Executive Assistant role at BMS Group

Join to apply for the Executive Assistant role at BMS Group

BMS Group is a dynamic, independent global broker established in 1980, delivering specialist insurance, reinsurance, and capital markets advisory services. Our purpose is to help people, businesses and communities flourish and prosper in a world of risk.

As a global brand with offices located across the US, Canada, Latin America, Australia, Europe and Asia, BMS Group maintains a strong local focus and understanding of market needs. Being independent gives our brokers the freedom to deliver the best solutions and combined with our collaborative team approach, single platform worldwide and renowned personal service, we are the independent broker of choice.

This position will work for BMS Re, the specialist reinsurance arm of BMS Group. BMS Re is reshaping reinsurance by aligning interests with our clients and enhancing their success with advice and delivery models that service their unique needs. BMS Re has a proven ability to execute in reinsurance and capital markets worldwide.

For more information on BMS and BMS Re, visit us online at bmsgroup.com or follow us on LinkedIn and Twitter.

Find out what it's like to work at BMS Re by clicking here.

Position Overview:

The Executive Assistant will manage the day-to-day administrative responsibilities in support of (3) Senior Executives. We are looking for an experienced executive assistant who has a passion for organizing, has a demonstrated ability to anticipate the needs of busy executives and has strong computer skills.

• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Executives, including those of a highly confidential or critical nature. Prioritize, and determine appropriate course of action, referral, or response, exercising judgement to reflect Executive’s style and organization culture
• Provide superior calendar management for Executives. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Act as a liaison and provide support to the Executive Team. Arrange and handle all logistics for Executive meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
• Complete a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
• Manage calendar and schedules of executives. These executives travel extensively, host internal and external colleagues, and attend industry conferences
• Coordinate travel and submit monthly expenses using Concur
• Manage logistics and coordination of meetings and events
• Create and edit documents, spreadsheets, and presentations in Microsoft Word, Excel and PowerPoint
• Provide a welcoming office experience for visitors and employees; manage parking, accommodations, transportation, and restaurant reservations as requested
• Coordinate meetings ensuring all logistics are in place (food, equipment, furniture)
• Manage office supplies for executives
• Partner with other Administrative Assistants to provide back-up support, cover for lunch breaks, vacations, and during other needed times, assist with overflow of work during peak busy times
• Other administrative duties, as needed

Required Education, Experience and Skills:

• A successful candidate is typically someone who has at least 10 years of experience supporting executives.
• Advanced Microsoft Office skills, specifically Teams, PowerPoint, Excel and Word.
• Strong communication skills, the ability to communicate effectively (written & verbal at all levels)
• Excellent customer service skills and approachable demeanor
• Strong organizational abilities, attention to detail and the ability to multitask
• Ability to effectively contribute and collaborate with team and interact with others
• Proactive approach, ability to use own initiative to work out any problems which may arise
• Ability to manage time, prioritize and work with deadlines
• Ability to maintain confidentiality and be flexible
• Punctual and able/willing to work overtime as needed

What’s in it for me?

This role offers a competitive salary and exceptional benefits, including the following offerings:

• comprehensive medical and dental plan options for you and your dependents
• vision, short-and long-term disability and life insurance options
• 401(k) with company match
• employer funded health saving accounts
• identity theft and legal services
• fitness and wellness reimbursement
• generous leave policies, including parental leave
• paid holidays, volunteer days and your birthday off!
• opportunity to purchase equity

The annual base salary range provided for this position is a nationwide marker range and represents a broad range of salaries for this role across the country. The actual salary advanced to the desired candidate will be based on a number of factors, including geographic location and the skills, education, training, credentials, and experience of the desired candidate.

Employment Practices

BMS is an Equal Opportunity Employer. Through our Diversity, Equity and Inclusion (DEI) vision, we are committed to ‘building a culture of belonging for all, valuing diverse perspectives and embracing authenticity.’ As such, we have created our ‘BMS Together’ program, with dedicated training, collaborative committees and intentional partnerships.

BMS offers flexible and hybrid working policies and we’re happy to discuss options with you upon application. Please let our team know if you require any adjustments to support you through the application process.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Insurance

Referrals increase your chances of interviewing at BMS Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Child care support

Paid paternity leave

Disability insurance

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