Executive Assistant - Investment & Corporate Banking

Mizuho Financial Group Inc.; Menlo Park (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Mizuho Financial Group Inc. is seeking an experienced administrative professional to support Managing Directors and their teams in the Banking Americas division.

The role involves calendar management, travel coordination, expense processing, and cross‑department collaboration to ensure smooth day‑to‑day operations. You will act as a gatekeeper for meetings, assist with communications, and maintain client data in Salesforce, OneBanker, and BoardEx.

Qualifications

• Minimum of 5 years experience within financial services is a plus.
• Familiarity with Concur and travel/expense management.
• Proficient in Microsoft Word, Excel, and Outlook.
• Exceptional interpersonal and written/verbal communication skills.
• Ability to multitask, prioritize and respond timely in a dynamic environment.
• Detail-oriented, highly organized, and proactive.

Responsibilities

• Manage complex calendars via Outlook and confirm internal/external meetings.
• Coordinate travel arrangements including flights, hotels and ground transportation.
• Process and track business expenses with adherence to policy.
• Prepare and revise PowerPoint presentations and materials.
• Serve as liaison between MDs, team, IT, HR and other departments.

Skills

5+ years experience

Concur proficiency

MS Word

MS Excel

MS Outlook

excellent communication

multitasking under pressure

Tools

Salesforce

OneBanker

BoardEx

Job description

Banking Americas: Investment & Corporate Banking We are a premier investment and corporate bank dedicated to delivering innovative capital markets and advisory solutions to corporations, institutional investors and private equity clients. Our deep industry expertise, value-added ideas and best-in-class execution have made us a trusted partner to our clients.

Summary: Provide administrative support to Managing Director(s) and members of their team

Responsibilities

• Manage complex calendar(s) via Outlook.
• Confirm internal and external meetings.
• Schedule meetings and coordinate details such as catering needs, guest registration, conference rooms, and video connectivity if applicable.
• Coordinate domestic and international travel arrangements including flights, hotels, and ground transportation.
• Process, submit and maintain business expenses while following strict adherence to policies.
• Follow up with appropriate areas for receipts and reimbursement status.
• Function as gatekeeper.
• Answer phone lines, screen calls, and deliver detailed messages.
• Assist with communications amongst management and banking division.
• Administer client data in salesforce database (OneBanker and BoardEx).
• Participate in business unit projects as assigned by management.
• Partner, collaborate and coordinate with administrative team; provide back up as needed.
• Oversee general office needs such as ordering supplies and mail distribution.
• Revise, print and bind PowerPoint presentations.
• Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes.

Requirements

• Minimum of 5 years of experience within financial services a plus
• Familiarity with Concur, prior experiences with managing travel and expenses.
• Microsoft Word, Excel, Outlook proficiency.
• Exceptional interpersonal and written / verbal communication skills.
• Positive, consistent professional attitude.
• Works well under pressure.
• Ability to multitask, prioritize, and respond timely in a dynamic environment.
• Attentive to details, extremely organized.
• Adapts well to change, keen sense of urgency, practices conflict resolution.
• Eager to assist with duties and take initiative when called upon on last minute’s notice.
• Team-player – willingness to assist others and collaborate with bankers, IT, HR, etc.
• Banking Americas may expect additional assignments, duties, or responsibilities of this position.
• Job description is subject to change at manager’s discretion.

The expected base salary ranges from $80,000 - $100,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

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About Mizuho

Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC.

Why Mizuho Mizuho is in growth mode as we are climbing the league tables, disrupting the status quo, and attracting top talent. Positions are available across our corporate functions, and on our corporate and investment banking, capital markets, advisory, research, sales & trading, derivatives, and financing teams. We are looking for candidates who want to contribute to our entrepreneurial culture where people at all levels are inspired to share ideas. Our creativity sets us apart, and our perseverance drives results in creating bespoke, client-focused solutions. If you are interested in advancing your career working for a firm with a growth mindset and the resources of a global financial services team, we would like to hear from you. For more information, please view our Recruiting Brochure