Executive Assistant - Industrials

Jefferies; New York (NY); On-site; USD 100,000 - 120,000; Full time

Job summary

Jefferies in New York seeks a highly organized Executive Assistant to support the Investment Banking team. You will manage complex calendars, coordinate across time zones, arrange travel, and handle day-to-day expenses with accuracy.

The ideal candidate has 5+ years of administrative experience in finance, excels in MS Office, and demonstrates integrity and proactive problem-solving. This role is on-site with standard hours 9am–5pm and salary in the 100k–120k range.

Qualifications

• Five plus years of administrative experience in Investment Banking or Financial Services.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Experience using Concur and CRM platforms is preferred.
• Demonstrates a high level of integrity and professionalism.
• Strong written and verbal skills.
• Highly organized, with attention to detail and a proactive approach to problem-solving.

Responsibilities

• Support Investment bankers from senior to junior level.
• Manage complex calendars, prioritize meeting requests, and coordinate internal/external appointments across multiple time zones.
• Arrange heavy domestic and international travel logistics, including flights hotels, and ground transportation.
• Process expense reports using Concur.
• Maintain and update executives CRM system with client information and meeting notes.
• Hours are 9 am- 5 pm

Skills

5+ years admin experience

MS Office proficiency

Integrity & professionalism

Strong written & verbal skills

Highly organized, proactive

Tools

Concur

CRM platforms

Job description

We are seeking a highly organized detail oriented Executive Assistant to provide support within our Investment Banking division. Looking for a proactive, resourceful candidate. Being able to manage multiple priorities in a fast-paced environment. This role is essential in ensuring seamless day-to-day expenses and travel for Investment Bankers.

Primary Responsibilities

• Supporting Investment bankers from senior to junior level.
• Manage complex calendars, prioritize meeting requests, and coordinate internal/external appointments across multiple time zones.
• Arrange heavy domestic and international travel logistics, including flights hotels, and ground transportation.
• Process expense reports using Concur.
• Maintain and update executives CRM system with client information and meeting notes.
• Hours are 9 am- 5 pm

Required Background/Skills:

• Five plus years of administrative experience, supporting professionals in Investment Banking or Financial Services.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Experience using Concur and CRM platforms is preferred.
• Demonstrates a high level of integrity and professionalism.
• Strong written and verbal skills.
• Highly organized, with attention to detail and a proactive approach to problem-solving.

Salary 100-120k range, overtime eligible