Executive Assistant - Investment & Corporate Banking

Mizuho Financial Group Inc.; San Francisco (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Greenhill & Co., Inc. in San Francisco is seeking an experienced administrative professional to support Managing Directors and their team.

You will manage complex calendars, coordinate meetings with attendees, catering, registrations, and rooms, and handle video conferencing as needed. You will arrange domestic and international travel, process expenses, and serve as a liaison across IT, HR, and banking units.

Qualifications

• Minimum 5 years of experience in financial services or a related field.
• Familiarity with travel and expense management systems (Concur) and reporting.
• Excellent written and verbal communication skills with attention to detail.

Responsibilities

• Manage complex calendars via Outlook, schedule meetings and coordinate details.
• Coordinate domestic and international travel; arrange flights, hotels, and ground transport.
• Process, submit and track business expenses with policy compliance.
• Serve as gatekeeper, screen calls, and relay detailed messages.
• Assist with communications among management and banking divisions.
• Administer client data in Salesforce (OneBanker/BoardEx) and support IT onboarding.
• Collaborate with the admin team; back up as needed and manage office needs.
• Prepare and bind PowerPoint presentations; support department projects.

Skills

Calendar management

Travel arrangement

Administrative support

Communication

Tools

Concur

Microsoft Word

Excel

Outlook

Job description

locationsSan Francisco, CAtime typeFull timeposted onPosted Todayjob requisition idR7382Banking Americas: Investment & Corporate BankingWe are a premier investment and corporate bank dedicated to delivering innovative capital markets and advisory solutions to corporations, institutional investors and private equity clients. Our deep industry expertise, value-added ideas and best-in-class execution have made us a trusted partner to our clients.Summary: Provide administrative support to Managing Director(s) and members of their teamResponsibilitiesManage complex calendar(s) via Outlook. Confirm internal and external meetings.Schedule meetings and coordinate details such as catering needs, guest registration, conference rooms, and video connectivity if applicable.Coordinate domestic and international travel arrangements including flights, hotels, and ground transportation.Process, submit and maintain business expenses while following strict adherence to policies. Follow up with appropriate areas for receipts and reimbursement status.Function as gatekeeper. Answer phone lines, screen calls, and deliver detailed messages.Assist with communications amongst management and banking division.Administer client data in salesforce database (OneBanker and BoardEx)Participate in business unit projects as assigned by management.Partner, collaborate and coordinate with administrative team; provide back up as needed.Oversee general office needs such as ordering supplies and mail distribution.Revise, print and bind PowerPoint presentations.Serve as liaison between IT department and business unit for onboarding new hires and troubleshooting purposes.RequirementsMinimum of 5 years of experience within financial services a plusFamiliarity with Concur, prior experiences with managing travel and expenses.Microsoft Word, Excel, Outlook proficiency.Exceptional interpersonal and written / verbal communication skills.Positive, consistent professional attitude. Works well under pressure.Ability to multitask, prioritize, and respond timely in a dynamic environment.Attentive to details, extremely organized.Adapts well to change, keen sense of urgency, practices conflict resolution.Eager to assist with duties and take initiative when called upon on last minute’s notice.Team-player – willingness to assist others and collaborate with bankers, IT, HR, etc.Banking Americas may expect additional assignments, duties, or responsibilities of this position. Job description is subject to change at manager’s discretion.The expected base salary ranges from $80,000 - $100,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus. #LI-Onsite#LI-NR1Greenhill & Co., Inc., part of Mizuho Americas, is focused on providing financial advice on significant mergers, acquisitions, restructurings, financings and capital raising to corporations, partnerships, institutions and governments globally. It acts on behalf of clients throughout the world from its offices in the Americas, EMEA, and APAC.About UsWhy MizuhoMizuho is in growth mode as we are climbing the league tables, disrupting the status quo, and attracting top talent. Positions are available across our corporate functions, and on our corporate and investment banking, capital markets, advisory, research, sales & trading, derivatives, and financing teams.We are looking for candidates who want to contribute to our entrepreneurial culture where people at all levels are inspired to share ideas. Our creativity sets us apart, and our perseverance drives results in creating bespoke, client-focused solutions.If you are interested in advancing your career working for a firm with a growth mindset and the resources of a global financial services team, we would like to hear from you.