Executive Assistant (Industrials and Energy)

The Nagler Group; Boston (MA); On-site; USD 85,000 - 95,000; Full time

Job summary

The Nagler Group in Boston, MA seeks an experienced Executive Assistant to support the Investment Team with high-level administrative duties, coordinating calendars, travel, meetings, and expense reports.

The role emphasizes discretion, proactive service, and strong relationship-building with senior stakeholders across the organization. The successful candidate will thrive in a fast-paced, professional services environment and maintain seamless daily operations.

Qualifications

• Prior administrative experience supporting multiple senior stakeholders in a fast-paced corporate or professional services environment.
• Demonstrated expertise in complex calendar management, scheduling, and meeting coordination.
• Experience coordinating detailed domestic and international travel.
• Strong organizational skills with the ability to manage multiple competing priorities and deadlines.
• Excellent interpersonal and communication skills with an engaging, collaborative approach.
• Ability to build strong working relationships across a variety of personalities and seniority levels.
• Proven ability to handle highly sensitive and confidential information with discretion and professionalism.

Responsibilities

• Provide proactive, high-quality administrative support to multiple investment professionals, anticipating needs and helping manage competing priorities in a fast-paced environment.
• Manage complex and highly active calendars, balancing shifting schedules, competing demands, and time-sensitive internal and external meeting requests.
• Coordinate extensive domestic and international travel, including multi-leg itineraries, accommodations, transportation, and last-minute changes.
• Plan and execute logistics for a high volume of internal and external meetings, partnering with colleagues, external organizations, and other administrative professionals.
• Support conference planning and coordination, including registration, scheduling, travel arrangements, and materials preparation.
• Assist with team meetings, recurring group activities, and offsite events.
• Prepare, submit, reconcile, and follow up on expense reports to ensure timely and accurate processing.
• Build strong relationships with stakeholders across the organization, serving as a responsive, professional, and trusted point of contact.
• Exercise discretion and sound judgment when handling confidential information and sensitive matters.
• Remain actively engaged in team priorities and help drive follow-through, coordination, and continuity across a wide range of activities.
• Provide cross-coverage and backup support to other Executive Assistants as needed.
• Support ad hoc projects and evolving initiatives with flexibility and a willingness to take on new responsibilities.

Job description

Back Executive Assistant (Industrials and Energy) Executive Admin Boston , Massachusetts Perm 85000 Aug 18, 2026 $85000.00 - $95000.00

Executive Assistant – Investment Team

A leading investment firm is seeking an experienced Executive Assistant to provide high-level administrative support to a team of approximately six investment professionals, including senior leadership.

This role serves as a trusted administrative partner, working closely with investment professionals to manage competing priorities, coordinate complex logistics, and ensure seamless execution across a broad range of business activities.

The Executive Assistant will play a critical role in supporting a fast-paced, highly dynamic investment environment. The position carries significant responsibility for managing complex calendars, coordinating extensive domestic and international travel, facilitating a high volume of internal and external meetings, and ensuring day-to-day team activities run smoothly.

Success in this role requires strong organizational skills, exceptional attention to detail, sound judgment, and the ability to remain flexible as priorities evolve.

We are seeking a highly motivated and resourceful professional who thrives in a collaborative environment and enjoys building strong relationships across a team. The ideal candidate combines a proactive mindset with patience, adaptability, discretion, and a strong service orientation. This role is particularly well suited for someone who enjoys being deeply connected to the business, values partnership, and takes pride in creating a seamless experience for the professionals they support.

Primary Responsibilities

• Provide proactive, high-quality administrative support to multiple investment professionals, anticipating needs and helping manage competing priorities in a fast-paced environment.

• Manage complex and highly active calendars, balancing shifting schedules, competing demands, and time-sensitive internal and external meeting requests.

• Coordinate extensive domestic and international travel, including multi-leg itineraries, accommodations, transportation, and last-minute changes.

• Plan and execute logistics for a high volume of internal and external meetings, partnering with colleagues, external organizations, and other administrative professionals.

• Support conference planning and coordination, including registration, scheduling, travel arrangements, and materials preparation.

• Assist with team meetings, recurring group activities, and offsite events.

• Prepare, submit, reconcile, and follow up on expense reports to ensure timely and accurate processing.

• Build strong relationships with stakeholders across the organization, serving as a responsive, professional, and trusted point of contact.

• Exercise discretion and sound judgment when handling confidential information and sensitive matters.

• Remain actively engaged in team priorities and help drive follow-through, coordination, and continuity across a wide range of activities.

• Provide cross-coverage and backup support to other Executive Assistants as needed.

• Support ad hoc projects and evolving initiatives with flexibility and a willingness to take on new responsibilities.

Qualifications

• Prior administrative experience supporting multiple senior stakeholders in a fast-paced corporate or professional services environment.

• Demonstrated expertise in complex calendar management, scheduling, and meeting coordination.

• Experience coordinating detailed domestic and international travel.

• Strong organizational skills with the ability to manage multiple competing priorities and deadlines.

• Excellent interpersonal and communication skills with an engaging, collaborative approach.

• Ability to build strong working relationships across a variety of personalities and seniority levels.

• Proven ability to handle highly sensitive and confidential information with discretion and professionalism.
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