Executive Assistant (Strategic Purchasing)

at Hospital Authority; Fort Lee (NJ); On-site; USD 35,000 - 42,000; Full time

Job summary

Hospital Authority invites applications for the role of Executive Assistant (Strategic Purchasing). The incumbent will be seconded to the Strategic Purchasing Office, Health Bureau, to provide administrative and secretarial support, organize meetings, prepare materials, and manage data entry and reporting.

The position requires a university graduate with experience, strong MS Word/Excel/PowerPoint and Chinese word processing skills, and the ability to work independently and under pressure.

Qualifications

• University graduates with experience.
• Experience in public organization or hospital preferred.
• Proficient in MS Word, Excel, PowerPoint and Chinese word processing.

Responsibilities

• Assist in organizing meetings, venue bookings and logistics preparation.
• Provide general administrative and clerical support (data entry, typing, photocopying, filing).
• Assist in data collection and entry, analysis and compiling of reports.
• Provide administrative and secretarial support in preparation of meetings, minutes and records.
• Handle office administrative matters of the team, e.g. supplies and correspondences.
• Perform other duties as assigned by supervisors.

Skills

Communication skills

Interpersonal skills

Organizational skills

MS Word

MS Excel

PowerPoint

Chinese word processing

Education

University degree or above

Tools

MS Word

MS Excel

PowerPoint

Job description

Executive Assistant (Strategic Purchasing) - (

REF. NO.

: HO2608015)

Description

Rank : Executive Assistant I

Department / Cluster : Strategic Purchasing Office, Finance Division, HA Head Office

Pay : HK$24,675 to HK$29,195 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities
The incumbent will be seconded to the Strategic Purchasing Office (SPO), Health Bureau with main duties as follows:

1. To assist in organizing meetings, venue bookings and logistics preparation.
2. To provide general administrative and clerical support e.g. data entry, typing, photocopying, and filing etc.
3. To assist in data collection and entry, analysis and compiling of reports.
4. To provide administrative and secretarial support in preparation of meetings (such as presentations and related materials), minutes and records.
5. To handle office administrative matters of the team, e.g. office supplies and correspondences.
6. To perform any other duties as assigned by supervisors.

Entry Requirements
University Graduates with experience

Preferable Attributes/Exposure

1. With at least 1 year working experience in public organization or hospital.
2. Experience in analyzing and maintaining data.
3. Good communication, interpersonal and organizational skills.
4. Proficient in computing / PC skills (e.g. MS Word, Excel, PowerPoint) and Chinese word processing.
5. Self-motivated, and be able to work independently and under pressure.

Remarks

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for "Notes to Applicants".
2. Selected candidate will be offered appointment up to 31 March 2028.

Location:

: Head Office Cluster

Job:

: Supervisory, Clerical and General (Including EA rank)

Job Type:

: Contract Full-time

Post Date:

: 17/8/2026