Executive Assistant II - Health & Public Safety

Cincinnati State Technical and Community College; Cincinnati (OH); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

No Waiting Periods (day-one benefits)

FSAs & HSA contributions

Short-Term Disability

Life Insurance

Tuition Reimbursement

Tuition Waiver

Free Parking

Holidays & PTO

Job summary

Cincinnati State Technical and Community College is seeking an Executive Assistant II to support the Division of Health & Public Safety. The role provides day-to-day administrative assistance to the Associate Dean, Program Chairs, and faculty, and coordinates calendars, reports, and communications.

The position is fast-paced and student-focused, with schedule variations during peak enrollment and opportunities to contribute to accreditation processes and campus events.

Qualifications

• High school diploma or equivalent.
• Minimum of two (2) years of secretarial/administration experience in a professional office setting.
• Experience with MS Office and databases (Excel/Access) and strong customer service.
• Ability to work varied schedules, especially during peak enrollment periods.

Responsibilities

• Provide secretarial/administrative support for the Associate Dean and Program Chairs and Faculty in the Division.
• Support the Division and front office when needed.
• Receive visitors, answer telephone, and relay messages.
• Assist students in making appointments with advisors and instructors.
• Assist in compilation of reports and organizing documents for accreditation.
• Coordinate mailings and other large-scale messaging.
• Scan student background checks into Image Now and organize originals.
• Maintain records of purchases of supplies and materials.
• Arrange meetings and take minutes when requested.
• Assist in coordination of events and activities.
• Manage Outlook calendars for Associate Dean.
• Support meeting division and institutional student success goals and KPIs.

Skills

Microsoft Word

Microsoft Outlook

PowerPoint

Excel

Customer service

Interpersonal skills

Education

Associate's degree

Tools

Ellucian Colleague

Job description

Cincinnati State Technical and Community College is seeking an Executive Assistant II to support the Division of Health & Public Safety. The role provides day-to-day administrative assistance to the Associate Dean, Program Chairs, and faculty, and coordinates calendars, reports, and communications.

The position is fast-paced and student-focused, with schedule variations during peak enrollment and opportunities to contribute to accreditation processes and campus events.