Administrative Assistant, Health Sciences – Student Support

Sinclair Community College; Dayton (OH); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Tuition waiver

OPERS retirement

Paid holidays

Health benefits

Job summary

Sinclair Community College is seeking an Administrative Assistant I for the Division of Health Sciences on the Main Campus in Dayton, OH. The role provides high-level customer service to students and internal/external customers, supporting faculty, staff, and department operations to ensure a smooth and professional experience across the division.

The position offers extensive benefits, including tuition remission for employees and eligible dependents, strong retirement options, generous leave

Qualifications

• Minimum of a high school diploma or equivalent required; associate’s level degree in related field preferred
• Minimum of two (2) years of administrative assistant/office experience required
• Demonstrated knowledge of Microsoft Office: Word, Access, PowerPoint, Excel, Outlook required
• Strong computer skills with ability to master proficiency in applicable software systems used by the college required
• Excellent organizational and time management skills required
• Current Notary Certification preferred or ability to obtain Notary Certification required within six (6) months
• Attention to detail required
• Professional communication skills to include: oral, written; interpersonal; and telephone etiquette with a strong desire to assist people required
• Initiative, problem solving, and process improvement skills required
• As a condition of employment, the selected candidate must submit to a Bureau of Criminal Investigations fingerprint background screening

Responsibilities

• Greet students, visitors, faculty and staff in professional manner, answer questions, problem solve where applicable, and refer appropriately
• Answer incoming phone calls efficiently and professionally from students, internal and external customers
• Communicate appropriately to email inquiries and communications
• Schedule appointments for students and visitors to meet with Department Chairs, Program Directors, and full-time faculty
• Process incoming and outgoing mail correspondence
• Review and process high volumes of student and faculty medical and miscellaneous documentation while maintaining confidentiality and accuracy
• Accurate data entry skills
• Maintain and update compliance tracking spreadsheets
• Other duties as assigned

Skills

Administrative experience

Customer service

Notary certification

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Access

PowerPoint

Excel

Outlook

Job description

Sinclair Community College is seeking an Administrative Assistant I for the Division of Health Sciences on the Main Campus in Dayton, OH. The role provides high-level customer service to students and internal/external customers, supporting faculty, staff, and department operations to ensure a smooth and professional experience across the division.

The position offers extensive benefits, including tuition remission for employees and eligible dependents, strong retirement options, generous leave