Executive Assistant II

The University of Toledo; Ottawa Hills (OH); Vor Ort; USD 47.000 - 57.000; Vollzeit

Zusammenfassung

The University of Toledo in Ohio is seeking an Executive Assistant II to manage the administrative operations of the Office of University Marketing and Communications and to support the Vice President for Marketing and Communications. This role handles confidential information, coordinates budgeting, and serves as the HR liaison across campus.

The ideal candidate is highly organized, proactive, and capable of independent decision-making in a fast-paced, complex environment, with strong

Qualifikationen

• Bachelor’s degree plus 3 years of progressive administrative or financial processing experience.
• Higher education experience preferred.
• Strong Microsoft Office and Adobe Acrobat proficiency.
• Ability to handle confidential matters with discretion.
• Excellent written and verbal communication.

Aufgaben

• Manage administrative operations for the Office of University Marketing and Communications.
• Support the Vice President for Marketing and Communications.
• Plan, execute and evaluate department billing and budgeting processes.
• HR liaison for personnel action processing.

Kenntnisse

MS Office

Adobe Acrobat

Data analysis

Discretion

Communication

Organization

Customer service

Diversity collaboration

Ausbildung

Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

Jobbeschreibung

Title: Executive Assistant II

Department Org: University Marketing - 104840

Employee Classification: U1 - Unclassified PSA FT

Bargaining Unit: Professional Staff Association

Primary Location: MC AD

Shift: 1

Start Time: 8:15 am End Time: 5:00 pm

Posted Salary: Starting at $52,000

Float: No

Rotate: No

On Call: No

Travel: No

Weekend/Holiday: No

The Executive Assistant is responsible for managing theadministrative operations of the Office of University Marketing andCommunications and supporting the Vice President for Marketing andCommunications. This position performs high-level administrativeduties in a complex and changing environment, manages highlysensitive and confidential information in cooperation with and forthe executive, and makes independent decisions based on establishedpolicies and procedures. This position is often the first point ofcontact to multiple constituencies in need of marketing andcommunications support and will cultivate professionalrelationships with administrators across campus. As the officebusiness manager, this position plans, executes and evaluatesfinance and accounting processes including management of departmentbilling and budgeting and serves as the Human Resources liaison forpersonnel action processing.

Job Overview

The University of Toledo is seeking a highly organized, resourcefuland proactive professional to serve as Executive Assistant to theVice President for Marketing and Communications and help manage theday-to-day business operations of a dynamic universityoffice.

This role is central to keeping a high-performing marketing andcommunications team running effectively.

The position combines executive-level administrative support withoffice operations, budget and financial management, HR coordinationand collaboration with university leaders and partners acrosscampus.

The ideal candidate is a natural problem-solver who thrives in a fast-paced environment, exercises sound judgment, anticipates needsand enjoys bringing people, processes and prioritiestogether.

If you're someone who takes ownership, brings order to complexityand enjoys making an impact behind the scenes,

Minimum Qualifications

Qualifications and Experience:

• Bachelor’s degree plus three (3) years of progressive responsibleadministrative, secretarial or financial processing experience formanagement, or five (5) years of progressively responsibleadministrative experience or support in lieu of education.
• Experience in higher education preferred.

Skills:

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint,Teams) and Adobe Acrobat.
• Ability to download and perform basic analysis of data fromUniversity of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal written and verbal communicationskills.
• Excellent organizational and problem-solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all levels ofthe organization.

Conditions of Employment

To promote the highest levels of health and well-being, theUniversity of Toledo campuses are tobacco-free. Pre-employmenthealth screening requirements for the University of Toledo HealthScience Campus Medical Center will include drug and other requiredhealth screenings for the position.

Equal Employment Opportunity Statement

The University of Toledo is an equal opportunity employer. TheUniversity of Toledo does not discriminate in employment,educational programs, or activities on the basis of race, color,religion, sex, age, ancestry, national origin, sexual orientation,gender identity and expression, military or veteran status,disability, familial status, or political affiliation.

The University is dedicated to attracting and retaining the bestand brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation toindividuals with disabilities. If you require accommodation tocomplete this application, or for testing or interviewing, pleasecontact HR Compliance at [e-mail] or419-530-4747 between the hours of 8:30 a.m. and 5 p.m. or

Computer access is available at most public libraries and at theOffice of Human Resources located in the Center for AdministrativeSupport on the UToledo Main Campus.