Administrative Assistant II

Tulane group; New Orleans (LA); On-site; USD 40,000 - 55,000; Full time

Job summary

The Administrative Assistant to the Director of Development provides day-to-day administrative, logistical, and communications support to advance Newcomb Institute’s development and alumni engagement priorities.

This role supports donor stewardship activities, alumni relations programming, event and travel coordination, digital communications, scheduling, and general administrative operations in the Development Office.

Qualifications

• High school diploma or equivalent.
• Two years of administrative support experience, or a combination that provides equivalent knowledge and skills.
• Preferred experience in development, alumni relations, fundraising, communications, or event coordination.
• Experience in higher education or nonprofit settings is a plus.
• Familiarity with donor databases (Advance, Raiser’s Edge, Salesforce, etc.).
• Associate’s or bachelor’s degree is desirable.

Responsibilities

• Provide day-to-day administrative, logistical, and communications support to advance development and alumni engagement priorities.
• Support donor stewardship activities, alumni relations programming, event and travel coordination, and digital communications.
• Schedule and manage multiple tasks in a fast-paced environment with confidentiality.
• Assist with social media content, newsletters, and digital communications.
• Maintain professionalism and discretion when handling donor information.
• Coordinate with the Development Office and learn new software systems and CRM platforms.

Skills

Strong organizational skills

Excellent verbal and written speech

Social media content creation

Digital communications

Discretion with confidential donor情報

Interpersonal skills

Multitasking

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office Suite

CRM platforms (Advance, Raiser’s Edge, Salesforce)

Job description

The Administrative Assistant to the Director of Development provides day-to-day administrative, logistical, and communications support to advance Newcomb Institute’s development and alumni engagement priorities. This role supports donor stewardship activities, alumni relations programming, event and travel coordination, digital communications, scheduling, and general administrative operations in the Development Office. The position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple tasks in a fast-paced, mission-driven environment.

Responsibilities

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to help create visually appealing social media content, newsletters, and digital communications.
• Professionalism and discretion when handling confidential donor information.
• Strong interpersonal skills and customer service orientation.
• Proficiency with Microsoft Office Suite.
• Ability to learn new software systems, CRM platforms, and digital tools quickly.
• Comfort working independently and collaboratively in a dynamic environment.
• Ability to manage multiple tasks, prioritize, and meet deadlines.

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• High school diploma or equivalent.
• Two years of administrative support experience, or a combination of education and experience that provides equivalent knowledge and skills.

PREFERRED QUALIFICATIONS:

• Experience supporting development, alumni relations, fundraising, communications, or event coordination.
• Experience creating or supporting social media, newsletters, or digital communications.
• Experience in higher education or nonprofit settings.
• Familiarity with donor databases (Advance, Raiser’s Edge, Salesforce, etc.).
• Associate’s or bachelor’s degree.

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .