Executive Assistant III (Clinical Areas)

at Hospital Authority; Closter (NJ); On-site; USD 22,000 - 28,000; Full time

Job summary

Hospital Authority in Hong Kong seeks an Executive Assistant III (Clinical Areas) to handle clerical duties in clinical settings, manage reception tasks, appointment bookings and patient inquiries with professionalism.

The role also supports the implementation of health programs, maintains medical records, and assists in data entry, staff rostering and meeting coordination. A monthly salary is offered with end-of-contract gratuity possibilities based on performance.

Qualifications

• F.5/ S.5 with HKCEE/HKDSE equivalents or experience.
• Experience in a clerical/administrative role is desirable.

Responsibilities

• Carry out clerical duties in clinical areas, including filing, message receiving, inventory checking.
• Perform reception duties including out-patient registration, appointment booking, and patient inquiries.
• Support department to implement health programs.
• Maintain medical records and trace investigation reports if required.
• Assist in maintaining inventory of supplies, furniture and equipment.
• Assist in Staff Rostering Systems data entry.
• Instruct supporting staff to carry out duties.
• Coordinate meetings, training, prepare PowerPoint files and draft minutes.
• Prepare monthly/ad hoc returns and manage ward guidelines and patient information.
• Collect data, compile statistics and conduct simple analysis.
• Perform other duties as assigned by supervisor.

Skills

Customer service

Typing

MS Office

Chinese word processing

Job description

Executive Assistant III (Clinical Areas) – Ref. No. NTE2609016

Application Deadline: 16 October 2026

Date of Issue: 17 September 2026

Pay

HK$15,813 – HK$19,984 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities

1. Carry out clerical duties in clinical areas, including general clerical work, filing, message receiving, supplies and related stores keeping and inventory checking.
2. Perform reception service including out-patient registration, appointment booking, receptionist duties and handling of patient enquiries.
3. Support department to implement various types of health programs.
4. Maintain medical records, and if required, trace laboratory, radio-diagnostic and other investigation reports.
5. Assist in maintaining inventory of supplies, furniture and equipment and to perform related stores keeping duties.
6. Assist in Staff Rostering Systems entering and perform various types of data entry.
7. Assist in giving instructions to supporting staff to carry out duties.
8. Assist in co-ordination of meetings / training programs, prepare powerpoint files and draft meeting minutes.
9. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines & protocol, patient information such as pamphlets.
10. Assist in collection of data, compile statistics and conduct simple analysis.
11. Perform any other related duties as assigned by supervisor.

Entry Requirements

1. F.5/ S.5 with (a) or (b) below: (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; or equivalent; OR (b) 5 subjects in HKDSE attaining the level specified below: Level 2 in English Language and Chinese Language; and Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent;
2. F.5/ S.5 with experience.

Preferable Attributes / Exposure

1. Good at interacting with people with customer service skills.
2. Able to perform typing and computer operation in MS Office and Chinese word processing.

Remarks

Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

Location

New Territories East Cluster

Job

Supervisory, Clerical and General (Including EA rank)

Job Type

Full Time

Post Date

17/9/2026