Executive Assistant I

KeyBank; New York (NY); Hybrid; USD 34,000 - 53,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

KeyBank is seeking an experienced executive assistant to support senior leadership in New York. The role focuses on calendar management, travel arrangements, and confidential administrative duties with a high level of professionalism.

You will handle scheduling, meeting coordination, and ready-to-use materials, while supporting HR processes and data reporting. Hybrid in-office work is expected with strong cross-functional collaboration.

Qualifications

• Minimum of 5 years supporting executive management.
• Strong skills in Word, Excel, PowerPoint, Outlook and Teams.
• Experience with Workday, CWT and Salesforce is preferred.
• Reliable, proactive and self-motivated with high discretion.
• Ability to engage with senior leadership and manage multiple priorities.

Responsibilities

• Provide executive administrative support for the leadership team and manage complex calendars and travel.
• Coordinate meetings, video conferences, and room arrangements, ensuring proper setup.
• Prepare meeting materials and facilitate information flow across teams.
• Handle confidential information with discretion and professionalism.
• Manage HR tasks including onboarding/offboarding, timecards, and expenses.
• Research, report, and present data to support decision-making.

Skills

Executive support

Calendar management

Travel coordination

Confidential handling

Communication

MS Office suite

Education

High School Diploma

Tools

Word

Excel

PowerPoint

Outlook

Microsoft Teams

Workday

CWT travel system

Salesforce

Job description

Location

1301 Avenue of the Americas, New York New York

Job Description

Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handles confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality. Other duties/projects as requested.

Essential Job Functions

• Under general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel.
• Interacts with senior leaders and executives within the organization and with outside professional organizations.
• Highly proficient in managing multiple executives’ calendars including scheduling of clients and internal employee meetings within Outlook.
• Heavy travel scheduling experience which includes, booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes.
• Provides superior client service during all interactions with clients, vendors, internal partners, and teammates.
• Strong verbal and written communication skills and the ability to work in a team environment.
• Effectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and/or staff.
• Professional liaison that facilitates information flow, using clear and fact-based communication
• Handles HR related tasks which includes onboarding/offboarding new hires, system access, timecards, purchasing and expenses.
• Handles confidential information and documents with discretion.
• Collects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.
• Performs proactive problem research and assists in resolution.
• Manages day-to-day office operations, composes written communications as needed.
• Completes work in fast paced, changing environment without compromising accuracy.
• Clearly and immediately communicates and elevates any problems/issues.
• Assists with special projects for events, new processes, or presentations as they arise.
• Performs other duties as assigned; duties, responsibilities and/or activities may change or new ones may be assigned at any time

Required Qualifications

• High School Diploma or equivalent experience
• Minimum of 5 years of relevant experience supporting executive management.
• Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams
• Preferred knowledge of Workday, CWT (travel system) and Salesforce
• Reliable, proactive, and self-motivated
• High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment.
• Ability to engage with Executive Level Management
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Exercises sound judgment, discretion, and confidentiality in all matters
• Takes initiative and works independently on routine as well as more complex matters.
• Proven ability to manage multiple calendars and projects at one time.

Work Location Category

Hybrid- 4+ days a week in office

COMPENSATION AND BENEFITS

This position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.

Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.

Job Posting Expiration Date: 10/29/2026 KeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law.

Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing [e-mail].