Executive Assistant I (Central Sterilization Services Unit)

at Hospital Authority; Hillsdale (NJ); On-site; USD 35,000 - 42,000; Full time

Job summary

Queen Elizabeth Hospital is seeking an Executive Assistant I to support the Central Sterilization Services Unit within the Kowloon Central Cluster. The role involves managing the instrument-tracking database, coordinating with various parties and providing essential clerical support for daily operations.

The candidate should have a university degree or equivalent, strong MS Office skills, bilingual English/Chinese, and an understanding of hospital operations.

Qualifications

• University graduates with experience, or Senior Secondary education with English/Chinese requirements and diploma.
• Proficiency in MS Office and word processing in both Chinese and English.
• Good command of English and Chinese, written and spoken.
• Knowledge of hospital operation preferred and ability to work under pressure.

Responsibilities

• Manage the database of the Surgical Instrument Tracking System.
• Liaise with related parties for system maintenance and upgrade.
• Provide administrative and clerical support for daily operations.
• Coordinate and organize meetings, programmes and activities.
• Assist in implementation of Environmental, Occupational Safety & Health regulations.
• Handle inquiries, reception duties, and liaise with staff and clients.

Skills

MS Office (Word, Excel, PowerPoint)

Knowledge of hospital operation

Bilingual English & Chinese

Independent, self-motivated, detail‑or

Education

University degree or higher

Secondary education with English/Chinese requirements

Tools

Surgical Instrument Tracking System

KCC Smart Sterilization System

Job description

Executive Assistant I (Central Sterilization Services Unit) – (

REF. NO.

: KCC2609034

Description

Application Deadline: 28 September 2026
Date of Issue: 15 September 2026

++Vacancy Notification Circular No. KCC2609034++

|——————————————————————————————————————————————————————|—————————————————————–|
| Rank | :Executive Assistant I |
| Department / Hospital | : Central Sterilization Services Unit, Queen Elizabeth Hospital |
| Pay | : HK$24,675 – HK$29,195 per month |
| Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance. |

Key Responsibilities:

1. Manage the database of the Surgical Instrument Tracking System.
2. Liaise with related parties for the system maintenance and upgrade.
3. Perform administrative and clerical support for the daily operation of the department.
4. Coordinate and organize meetings, programmes and activities.
5. Assist in the implementation of Environmental, Occupational Safety &Health regulations/practices.
6. Handle enquiries, perform reception duties, liaise and communicate with staff and clients.
7. Carry out general clerical duties that includes filing, data entry, statistics and record keeping.
8. Retrieve documents, compile statistics and data research and provide secretariat support, compile reports for management review.
9. To help with the use of various hospital systems for supplies ordering and keeping, repair & maintenance and duty input as assigned by supervisors.
10. Assist in the supervision of subordinates of the department if necessary
11. Assist in database management of KCC Smart Sterilization System, electronic packing handbook
12. Assist in stores management and asset management.
13. Provide basic departmental technical support for IT devices and software.
14. Carry out any other duties as assigned by supervisors.

Entry Requirements:

1. University Graduates with experience; OR
2. F.5 / S.5 with
   (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
   (b) 5 subjects in HKDSE attaining the level specified below:
   (i) Level 2 in English Language & Chinese Language; AND
   (ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.

ANDdiploma in a specialized function AND relevant experience

Preferred Attributes / Exposure:

1. Knowledge of hospital operation.
2. Good command of both written and spoken English and Chinese.
3. Responsible, self-motivated, detail-oriented, and able to work independently and under pressure.
4. High proficiency in MS Office (Word, Excel, PowerPoint) and word processing (both Chinese & English).

Remarks:

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. Undergraduates of 2025/26 may also apply. If selected, appointment will be subject to their obtaining the requisite academic qualification.
3. The service of Queen Elizabeth Hospital will be relocated to the Kai Tak Hospital in phases starting from year 2026.

For enquiries, please telephone [phone].

Location:

: Kowloon Central Cluster

Job:

: Supervisory, Clerical and General (Including EA rank)

Job Type:

: Full Time

Post Date:

: 15/9/2026