Executive Assistant I (Administration Department)

at Hospital Authority; Hillsdale (NJ); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

End-of-contract gratuity (subject to 3

Job summary

Hong Kong Red Cross Blood Transfusion Service invites applications for the Executive Assistant I in the Administration Department at Kowloon Central Cluster. You will provide executive and administrative support to day-to-day operations and assist in document coordination, data collection, and reporting.

The role also involves procurement, inventory keeping, coordinating meetings, writing minutes, handling inquiries, supervising clerical staff, and performing other duties as assigned.

Qualifications

• University graduates with experience.
• Diploma in a specialized function and relevant experience.
• Good command of English and Chinese languages; bilingual proficiency.

Responsibilities

• Provide administrative and executive support to day-to-day department operations.
• Assist in data collection, entry, analysis and report preparation.
• Assist in coordinating and preparing documents.

Skills

Administrative experience

English & Chinese proficiency

Interpersonal skills

Independent working

MS Word/Excel/PowerPoint

Education

University degree

Diploma in a specialized function

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Job description

Executive Assistant I (Administration Department) – REF. NO. KCC2609032

Application Deadline: 28 September 2026

Date of Issue: 15 September 2026

Vacancy Notification Circular No. KCC2609032

• Rank: Executive Assistant I
• Department / Hospital: Administration Department, Hong Kong Red Cross Blood Transfusion Service
• Pay: HK$24,675 – HK$29,195 per month
• Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities

1. Provide administrative and executive support to the day-to-day operations of the department.
2. Assist in data collection, entry, analysis and preparation for various reports.
3. Assist in the coordination and preparation of documents.
4. Assist in procurement and inventory keeping of the department.
5. Co-ordinate meetings, activities and write minutes for meetings.
6. Assist in handling enquiries, feedbacks and draft correspondences.
7. Supervise clerical and supporting staff.
8. Perform any other duties as assigned by supervisor(s).

Entry Requirements

1. University Graduates with experience;
2. F.5 / S.5 with (a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR (b) 5 subjects in HKDSE attaining the level specified below: (i) Level 2 in English Language & Chinese Language; AND (ii) Level 2 in New Senior Secondary Subjects / "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.

AND diploma in a specialized function AND relevant experience

Preferred Attributes / Exposure

1. With administrative experience in the hospital setting.
2. Good command in written and spoken English and Chinese.
3. Good interpersonal skills and communication skills.
4. Be responsible, self‑motivated and able to work independently.
5. Proficiency in common computer software (e.g. MS Word, Excel,PowerPoint, Chinese word processing).

Remarks

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for "Notes to Applicants".
2. Current final year undergraduates may also apply, if selected, appointment will be subject to their obtaining the requisite academic qualification within the current academic year (i.e.2025/26).
3. Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/Grade E including Eng (Syl. B) & Chin/ Diploma AND 3 years’ relevant experiences in HA; OR F.5/ S.5 with 5 years’ relevant experiences in HA may also be considered.

Location: Kowloon Central Cluster

Job: Supervisory, Clerical and General (Including EA rank)

Job Type: Full Time

Post Date: 15/9/2026