Executive Assistant I

UPMC; Pittsburgh (Allegheny County); Sur place; USD 50 000 - 75 000; Plein temps

Résumé du poste

UPMC is seeking an Executive Assistant I to support the Corporate Legal department. The EA I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

If you’re a highly organized individual who thrives in a fast-paced environment and enjoys supporting senior-level teams, we invite

Qualifications

• Experience supporting senior leaders or executive teams.
• Proven ability to manage complex calendars and travel arrangements.
• Demonstrated discretion handling confidential information.
• Strong written and verbal communication skills.

Responsabilités

• Coordinate complex executive calendars with internal and external executives and assistants.
• Answer phones and route calls promptly and professionally.
• Maintain confidential filing and document organization for quick retrieval.
• Prioritize multiple projects and follow through on issues timely.
• Prepare information for reports and distribute to stakeholders within deadlines.
• Interact with staff at all levels in a fast-paced, confidential environment.
• Handle incoming/outgoing mail and protect mail addressed to the president.
• Record and distribute meeting minutes and key information promptly.
• Use judgment to respond to questions and requests about UPMC policies.
• Arrange executive travel schedules and reservations as needed.

Connaissances

Executive support

Calendar management

Confidentiality

Travel coordination

Research

Outils

Microsoft Office

Description du poste

Purpose:

UPMC is seeking an Executive Assistant I to support the Corporate Legal department. The EA I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

If you’re a highly organized individual who thrives in a fast-paced environment and enjoys supporting senior-level teams, we invite you to bring your skills and experience to UPMC’s Corporate Legal department.

Responsibilities:

• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
• Answers phones and directs all incoming calls to appropriate party promptly and efficiently
• Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
• Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
• Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
• Records and distributes minutes and other relevant information to appropriate participants in a timely manner
• Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
• Arranges travel schedule and reservations for executive management as needed