Strategic Executive Assistant I — Corporate Legal

UPMC; Pittsburgh (Allegheny County); Sur place; USD 50 000 - 75 000; Plein temps

Résumé du poste

UPMC is seeking an Executive Assistant I to support the Corporate Legal department. The EA I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

If you’re a highly organized individual who thrives in a fast-paced environment and enjoys supporting senior-level teams, we invite

Qualifications

• Experience supporting senior leaders or executive teams.
• Proven ability to manage complex calendars and travel arrangements.
• Demonstrated discretion handling confidential information.
• Strong written and verbal communication skills.

Responsabilités

• Coordinate complex executive calendars with internal and external executives and assistants.
• Answer phones and route calls promptly and professionally.
• Maintain confidential filing and document organization for quick retrieval.
• Prioritize multiple projects and follow through on issues timely.
• Prepare information for reports and distribute to stakeholders within deadlines.
• Interact with staff at all levels in a fast-paced, confidential environment.
• Handle incoming/outgoing mail and protect mail addressed to the president.
• Record and distribute meeting minutes and key information promptly.
• Use judgment to respond to questions and requests about UPMC policies.
• Arrange executive travel schedules and reservations as needed.

Connaissances

Executive support

Calendar management

Confidentiality

Travel coordination

Research

Outils

Microsoft Office

Description du poste

UPMC is seeking an Executive Assistant I to support the Corporate Legal department. The EA I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

If you’re a highly organized individual who thrives in a fast-paced environment and enjoys supporting senior-level teams, we invite