Executive Assistant

ComTec Information Systems (IT); Akron (OH); On-site; USD 70,000 - 95,000; Full time

Job summary

ComTec Information Systems (IT) in Akron, OH seeks an experienced Senior Administrative Executive Assistant to support the legal and executive leadership team. You will manage calendars, coordinate travel, prepare documents, and orchestrate meetings with cross-functional stakeholders.

The role requires at least 10 years of experience, mastery of Microsoft Office, outstanding organization, confidentiality, and strong communication.

Qualifications

• Minimum 10 years of administrative or executive support experience, including support of senior leadership or C-suite executives.
• Advanced proficiency in Microsoft Office Suite to create professional presentations, reports, and communications.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities, meet deadlines, and perform effectively under pressure.
• Proven ability to work independently while collaborating across teams.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Complete timesheet submissions.
• Coordinate travel arrangements, expense reporting, and related administrative activities.
• Prepare and file regulatory and legal documents across multiple jurisdictions on behalf of the legal team.
• Prepare, edit, and format presentations, reports, correspondence, and other business documents.
• Support meeting planning and execution, including logistics, agendas, materials, and follow-up actions.
• Screen, distribute, and prioritize communications, mail, and information requests.
• Collect, organize, and prepare information for department leadership.
• Provide on-site administrative and event support as needed.
• Collaborate with outside counsel, ensure accuracy throughout invoice review and matter management processes.
• Order office supplies, manage facility requests, and support new hire onboarding.
• Partner effectively with other administrative professionals and business stakeholders.
• Anticipate executive needs, identify priorities, and proactively resolve issues.
• Support Special Projects And Additional Responsibilities As Assigned.
• Recommend and implement process improvements to enhance efficiency and effectiveness.

Skills

Calendar management

Executive support

Time management

Communication

Organizational skills

Confidentiality

Problem solving

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Complete timesheet submissions.
• Coordinate travel arrangements, expense reporting, and other related administrative activities.
• Prepare and file regulatory and legal documents across multiple jurisdictions on behalf of the legal team.
• Prepare, edit, and format presentations, reports, correspondence, and other business documents.
• Support meeting planning and execution, including logistics, agendas, materials, and follow-up actions.
• Screen, distribute, and prioritize communications, mail, and information requests.
• Collect, organize, and prepare information for department leadership.
• Provide on-site administrative and event support as needed.
• Collaborate with outside counsel, ensure accuracy throughout invoice review and matter management processes.
• Order office supplies, manage facility requests, and support new hire onboarding.
• Partner effectively with other administrative professionals and business stakeholders.
• Anticipate executive needs, identify priorities, and proactively resolve issues.

Support Special Projects And Additional Responsibilities As Assigned.

• Recommend and implement process improvements to enhance efficiency and effectiveness.

Qualifications

• Minimum of 10 years of administrative or executive support experience, including support of senior leadership or C-suite executives.
• Advanced proficiency in Microsoft Office Suite with the ability to create professional presentations, reports, and communications.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage multiple priorities, meet deadlines, and perform effectively under pressure.
• Proven ability to work independently while collaborating effectively across teams.
• Strong customer service mindset and relationship-building skills.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Demonstrated problem-solving skills, initiative, and commitment to continuous improvement.
• Professional presence and confidence interacting with executives, Board members, employees, customers, and external partners.