Executive Assistant I

KeyCorp; New York (NY); Hybrid; USD 34,000 - 53,000; Full time

Job summary

KeyCorp in New York seeks an experienced executive administrative assistant to support the leadership team, manage calendars, coordinate travel, and handle confidential HR tasks. The role requires strong communication, organization, and discretion, with hybrid in-office work, 4+ days per week.

You will schedule meetings, arrange video conferences, prepare materials, and assist with special projects. Proactive problem solving and the ability to multi-task in a fast-paced environment are essential.

Qualifications

• High School Diploma or equivalent experience.
• Minimum of 5 years supporting executive management.
• Strong working knowledge of Word, Excel, PowerPoint, Outlook, Teams.
• Preferred knowledge of Workday, CWT and Salesforce.
• Excellent written and verbal communication skills.
• Ability to engage with Executive Level Management.
• Strong organizational and time management skills.

Responsibilities

• Manage complex calendars for leadership and travel.
• Coordinate meetings, video conferencing, and room setup.
• Prepare meeting materials and agendas.
• Handle confidential information discreetly.
• Arrange travel with multi-segment itineraries.
• Prepare expense reports and HR tasks including onboarding/offboarding.
• Assist with special projects and events.

Skills

Calendar management

Outlook

MS Word

MS Excel

PowerPoint

MS Teams

Verbal communication

Written communication

Organizational skills

Time management

Discretion

Problem solving

Education

High School Diploma or equivalent experience

Tools

Workday

CWT

Salesforce

Job description

Location:1301 Avenue of the Americas, New York New YorkJob DescriptionProvide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handles confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Handles incoming inquiries, research and communicates in a professional and timely manner. Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed. Prepares materials for meetings as requested. Coordinates various calendar events. Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality. Other duties/projects as requested.Essential Job FunctionsUnder general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel.Interacts with senior leaders and executives within the organization and with outside professional organizations.Highly proficient in managing multiple executives’ calendars including scheduling of clients and internal employee meetings within Outlook.Heavy travel scheduling experience which includes, booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes.Provides superior client service during all interactions with clients, vendors, internal partners, and teammates.Strong verbal and written communication skills and the ability to work in a team environment.Effectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and/or staff.Professional liaison that facilitates information flow, using clear and fact-based communicationHandles HR related tasks which includes onboarding/offboarding new hires, system access, timecards, purchasing and expenses.Handles confidential information and documents with discretion.Collects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.Performs proactive problem research and assists in resolution.Manages day-to-day office operations, composes written communications as needed.Completes work in fast paced, changing environment without compromising accuracy.Clearly and immediately communicates and elevates any problems/issues.Assists with special projects for events, new processes, or presentations as they arise.Performs other duties as assigned; duties, responsibilities and/or activities may change or new ones may be assigned at any timeRequired QualificationsHigh School Diploma or equivalent experienceMinimum of 5 years of relevant experience supporting executive management.Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft TeamsPreferred knowledge of Workday, CWT (travel system) and SalesforceReliable, proactive, and self-motivatedHigh-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment.Ability to engage with Executive Level ManagementExcellent written and verbal communication skillsStrong organizational and time management skillsExercises sound judgment, discretion, and confidentiality in all mattersTakes initiative and works independently on routine as well as more complex matters.Proven ability to manage multiple calendars and projects at one time.Work Location Category: Hybrid- 4+ days a week in officeCOMPENSATION AND BENEFITSThis position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.Please click here for a list of benefits for which this position is eligible.Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.Job Posting Expiration Date: 09/02/2026 KeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law.Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing [e-mail].#LI-Hybrid