Executive Assistant - Hybrid, Sales & Operations Support

Contract Spec Associates; Franklin (TN); Hybrid; USD 34,000 - 55,000; Part time

Job summary

Contract Spec Associates is seeking a highly organized Executive Assistant to support ownership with daily operations, executive administration, and client coordination in a hospitality FF&E and architectural sales agency.

This hybrid, 1099 contract role requires experience in FF&E quoting, strong Excel/PowerPoint skills, and familiarity with Salesforce and QuickBooks to keep projects on track and help grow the business. Weekly on-site work at the home office is expected.

Qualifications

• Minimum of 6 months executive assistant experience.
• Experience quoting FF&E, commercial lighting, or architectural finishes.
• Strong MS Excel and PowerPoint skills.
• Working experience with Salesforce and QuickBooks.
• Exceptional time management, detail orientation, and multi-tasking in a multi-channel environment.

Responsibilities

• Executive Administrative Support: Manage executive calendar scheduling, screen and draft email communications, handle incoming calls, and manage daily priorities.
• Sales & Quoting Support: Prepare and process complex lighting, furniture, and specialty fireplace quotes; conduct proactive follow-ups with designers, specifiers, purchasing agents, and reps.
• Social Media Management: Monitor, assist with, and support content updates across company social media channels to drive brand awareness and engagement.
• Operations & Logistics Assistance: Track order status, liaise with manufacturing partners, and assist with shipping/supply chain logistics.
• System & CRM Management: Maintain client records, project pipeline activity, and line items in Salesforce.
• Presentation & Financial Support: Create client-facing PowerPoint proposals and handle light administrative tracking in QuickBooks and Excel.

Skills

Executive Assistant

Lighting Quoting

MS Excel

PowerPoint

Salesforce

QuickBooks

Time management

Job description

Contract Spec Associates is seeking a highly organized Executive Assistant to support ownership with daily operations, executive administration, and client coordination in a hospitality FF&E and architectural sales agency.

This hybrid, 1099 contract role requires experience in FF&E quoting, strong Excel/PowerPoint skills, and familiarity with Salesforce and QuickBooks to keep projects on track and help grow the business. Weekly on-site work at the home office is expected.